Office Assistant Jobs

Description/Job Summary
I. POSITION OBJECTIVE
Support department Management in all task and responsibilities.
Ii. Qualifications

• Prefer High School diploma or equivalent.
• 5 - 10 years' experience.
• Good oral and written communication skills.
• Knowledge of Microsoft Window Programs, Excel, Power Point, Accounting

III. TRAINING
Refer to Master Training Plan
IV. AUTHORITY/DECISION MAKING
Completion of task and duties assigned.
V. Duties & Responsibilities

• Works and cooperates with other departments within the plant.
• Maintain and control of all documented information for Central Maintenance
• Perform job task without supervision.
• Performs other related duties as assigned.
• Adhere to all company rules and policies.
• Available for overtime.
• JOB TASKS & DUTIES
• Consistently demonstrates safe work habits.
• Attends scheduled department safety and training meetings.
• Works efficiently with other employees in order to meet plant and department goals in safety, quality, production and housekeeping.
• Follows oral and written instructions from higher management.
• DOCUMENTED INFORMATION
• Demonstrates good housekeeping by ensuring assigned area is kept clean.
• Must have regular, reliable attendance, and willing to work outside the regular schedule as required.
• Willing to handle job stress and interact with others in the workplace.

• Balancing, maintaining body equilibrium to prevent falling when walking, standing or crouching on narrow, slippery or erratically moving surfaces.
• Maintain employees training files.
• Any and all other duties of responsibilites that lie within the guidelines of a normal job description and/or determined by manager.
• PHYSICAL ACTIVITY REQUIRED FOR THIS POSITION
• Stapler Daily as needed
• Schedule safety meetings.
• Maintain and control records.
• Coordinate with supervisors and assist accounting with payroll.
• MONTH END CLOSING
• OFFICE SUPPLIES
• PAYROLL
• Copiers, Fax, Printer and phones Daily as needed
• MACHINES, TOOLS, EQUIPMENT, ELECTRONIC DEVICES & SOFTWARE
• PREVENTIVE MAINTENANCE (PM'S) AND ROUTE CHECKS
• Initiate purchase requisition for supplies and material needed for the maintenance shop.
• Scissors Daily as needed
• Rulers, tape measures Daily as needed
• Ensure all schedule PM's and route checks are given to appropriate personnel for maintenance and received to enter into the AS400.
• SAFETY MEETINGS
• Safety Glasses Daily as needed
• Coordinate with temporary agencies for the assistance with payroll.
• Prepare and reconcile monthly w/o', create invoices
• Climbing stairs, using feet and legs and/or hands and arms.
• Assist supervisor and manager with shop employee monthly targets, material expenses, invoices, be precise with earnings coming in to the department.
• Stooping, bending body downward and forward by bending spine and waist.
• Ear plugs Daily as needed
• WORK ORDERS
• ADMINISTRATIVE DUTIES

Example: Changing paper in printer, copier machine.

• Kneeling, bending legs at knee to come to a rest on knee or knees.
• Crouching, bending the body downward and forward by bending leg and spine.
• Reaching, extending hand(s) and arm(s) in any direction.

Example: Giving signals, reaching for material or handle on item.

• Standing, particularly for sustained periods of time.

Example: Making copies, giving presentations, directing traffic.

• Repetitive motions, substantial movements (motions) of the wrists, hands and/or fingers.
• Talking, expressing or exchanging ideas by means of the spoken word; via face to face or telephone.
• Grasping, applying pressure to an object with fingers and palm.
• Walking, moving about on foot to accomplish tasks, particularly for long distances.
• Fingering, picking, pinching, typing or otherwise working primarily with fingers rather than the whole hand or arm as in handling.

Example: Filing, sorting mail, starting ignition of machinery.