Office Assistant Iii Jobs

Position Information

Posting NumberSRGV6731

Working TitleOFFICE ASSISTANT III

Number of Vacancies1

LocationEdinburg, Texas

DepartmentCollege of Sciences / Mathematical and Statistical Sciences

FTE1.0

FLSANon-Exempt

Scope of Job

To perform complex clerical duties for a department. Responsible for the performance of clerical duties involving the application of complex work methods and procedures and familiarity with the functions, practices, and policies of an organizational unit to which assigned. Maintains financial data, which includes monthly budget and status reports.

Description of Duties

• Supervises and engages in various complex records keeping, posting, filing and sorting to departmental records.
• Composes correspondence, submitting only the most complicated to a superior for handling.
• May evaluate incoming mail, reports, requisitions, or inquiries, distributing them with instructions to be taken.
• Creates and maintains filing systems.
• May perform other duties as assigned.
• Inventories and requisitions supplies or equipment.
• Maintains financial records, including reconciliation of department accounts.
• Collects information for the department.
• Assigns extended multiple work assignments or projects within established procedures.
• Prepares and routes routine interdepartmental paperwork.
• Records and reports all pertinent information to a superior.
• Answers the telephone and acts as a receptionist, answering inquiries or directing them to appropriate personnel.
• Determines work priority within clerical unit, develops and refines routines and schedules.
• Makes travel arrangements and processes related paperwork.
• Prepares, reviews, and processes departmental records and reports for a major University business function.

Supervision Received

General supervision on complex and unusual assignments.

Supervision Given

May supervise clerical support staff including clerks, work-study employees and temporary direct wage employees.

Required Education

High school diploma or GED .

Preferred Education

Associates Degree or related College coursework.

Licenses/Certifications

None.

Required Experience

Three (3) years of office clerical or administrative support experience in an office setting, including experience with accounting transactions.

Preferred Experience

None.

Equipment

Knowledge of use of personal computer, word processing, spreadsheet, and database software. Standard office equipment.

Working Conditions

Needs to be able to successfully perform all required duties. Office environment. Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.

Other

Must have excellent interpersonal, organizational, and communication skills.

Physical Capabilities

N/A

Employment CategoryFull-Time

Minimum SalaryCommensurate With Experience

Posted SalaryCommensurate with Experience

Position Available Date05/18/2023

Grant Funded PositionNo

If Yes, Provide Grant Expiration Date

Posting Detail Information

EEO Statement

It is the policy of The University of Texas Rio Grande Valley to promote and ensure equal employment opportunities for all individuals without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or protected veteran status. In accordance with the requirements of Title VII of the Civil Rights Act of 1964, the Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, as amended, our University is committed to comply with all government requirements and ensures non-discrimination in its education programs and activities, including employment. We encourage women, minorities and differently abled persons to apply for employment positions of interest.

Special Instructions to Applicants

Dear Applicant, Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following: *Date of Birth *Gender *Ethnicity/Race Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. The University of Texas Rio Grande Valley reserves the right to discontinue accepting applications prior to the stated close date of this position, after meeting the posting requirement of three (3) calendar days. If you have any questions, please do not hesitate to contact us at (956) 665-2451 and/or [email protected].

Additional Information

UTRGV is a distributed location institution and working location is subject to change based on need.

All UTRGV employees are required to have a criminal background check ( CBC ). Incomplete applications will not be considered.

Substitutions to the above requirements must have prior approval from the Chief Human Resources Officer.

Quick Linkhttps://careers.utrgv.edu/postings/38402

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

• High School Diploma or GED
• 10th grade education
• No - I have never been employed by the UT System or its institutions
• Yes
• Associates Degree, Technical, or Trade School Degree/Certification or 60 Hours of College Hours
• None of the above
• Yes - I have previously been employed by the UT System or its institutions
• Are you a current UTRGV employee?
• Are you now, or previously, employed by The University of Texas System or any of its institutions?
• Bachelors Degree from an accredited university
• No
• Ph. D. or other terminal degree from an accredited university
• 6th grade education
• Masters Degree from an accredited university
• Please provide the field of study for your education:
• Please select your highest level of completed education.
• Yes - I currently am employed by the UT System or its institutions

(Open Ended Question)

• 1 year
• 8 years
• 2 years
• Yes
• Please indicate the number of years of work experience you have directly related to the position in which you are applying for:
• 7 years
• 3 years
• No
• Less than 1 year
• 10 years
• Do you meet the minimum requirements for this position?
• 5 years
• 9 years
• 4 years
• Over 10 years
• 6 years

Applicant Documents

Required Documents

• Resume

Optional Documents

• List of 3 References
• Unofficial Transcripts 3
• Unofficial Transcripts
• Unofficial Transcripts 2
• Additional Document
• Letter of Interest
• Certifications and Licenses
• Reference Letter 1
• Curriculum Vitae
• Unofficial Graduate Transcripts
• Cover Letter/Letter of Application
• Reference Letter 2
• Reference Letter 3
• Training Certificates
• Other Document