Office Assistant Jobs

Position Overview
pplications accepted from: All Persons
Job Classification: OFFICE ASSISTANT
Posting Number: 31282
Department: Houston Fire Department
Division: Life Safety Bureau
Reporting Location: 500 Jefferson St 16th Floor
Workdays & Hours: MONDAY FRIDAY 7:30 AM 4:00 PM* *Subject to Change
Description Of Duties / Essential Functions

• Gathers and prepares materials and information for staff and business meetings and presentations.
• Opens, sorts and distributes mail. Handles incoming routine correspondence using standardized responses or formats. Sends faxes, packages and mail.
• Types and proofreads correspondence, reports, forms, documents, etc. for accuracy and format. May compose and prepare simple and routine correspondence for the supervisors approval. May maintain correspondence logs.
• Maintains a filing system for correspondence, reports, documents, general information on departmental operations, etc.
• Procures necessary supplies and services (e.g. office supplies, telephone change orders, equipment repair and maintenance, office furniture, office forms, etc.)
• May prepare time and attendance for managements signature.
• Maintains calendar by scheduling meetings and appointments.
• Photocopies, collates, and distributes correspondence, articles, reports, brochures, policies, procedures, bulletins, etc.
• Handles Fire Code Complaints (Fire Hydrant Obstructed/Red Tag Notifications), Citations, and Knox Box Keys.
• Answers telephone to screen and distribute calls, takes messages and answers simple questions. Greets and announces visitors. Receives and directs inquiries or comments regarding services.
• This job description is not to be construed as all-inclusive. Instead, the job duties listed above are intended to describe the general nature, type, and level of work to be performed.

WORKING CONDITIONS
Work consists of standard procedures and tasks where basic analytic ability is required, as in the comparison of numbers and simple facts in selecting the correct action. The position is physically comfortable most of the time with occasional periods of stooping, bending and/or light lifting of materials of up to 10 pounds.
Minimum Requirements
MINIMUM EDUCATION REQUIREMENTS
Requires a high school diploma or a GED.
Certification: Maybe required to pass a City administered typing test with a typing speed of 60 words per minute with no more than 6 errors.
Minimum Experience Requirements
One year of clerical or administrative support experience is required.
Minimum License Requirements
None
PREFERENCES
The Following Skills Are Preferred
Proficient in Microsoft Office applications such as Microsoft Word, Excel, and Outlook.
Bilingual Spanish/English Preferred But Not Required.
**Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.**
GENERAL INFORMATION
Selection / Skills Tests Required
The department may administer a skills assessment test
SAFETY IMPACT POSITION No
If yes, this position is subject to random drug testing and if the candidate is promoted into this position, he/she must pass an assigned drug test.
SALARY INFORMATION
Factors used in determining the salary offered include the candidates qualifications as well as the pay rates of other employees in this classification.
The salary range for this position is: Salary Range - Pay Grade 9
Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.
All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of the information provided.
EOE Equal Employment Opportunity
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.