Office And Hr Coordinator

First Media: is a Top 10 social media publishing & marketing company, at the intersection of content and commerce and driving the shoppable content revolution. With over 150 employees, 180 million fans, and over 1.5 billion monthly views, we’re a powerhouse of creative strategy, production, omnichannel distribution, and data. We use a proprietary formula to drive real-world action across our brands, So Yummy, Blossom, Blusher, and BabyFirst. Also, First Media’s Performance Marketing division has secured itself as a major player and full-service Direct Response agency.

We’re looking for an organized, positive, and service-focused Office & HR Coordinator to work full-time in our North Hollywood headquarters, reporting to both our VP of People Ops and our VP of Operations & Production. You will sit at the Front Desk, handling reception and running the day-to-day office operations for our office/studios, as well as support HR-related initiatives/tasks for our onsite, hybrid, and work-from-home employee base.

Responsibilities:

Office

• Manage all aspects of the daily lunch catering and service and any other special-event/celebration ordering/catering needs
• Assist the VP of Operations & Productions with other various tasks, as requested
• Open and manage the Front Desk reception area, greet guests, and handle phone calls and deliveries
• Maintain office supplies, snacks, and more
• Handle keys/fobs and parking communications
• Ensure that the reception lobby is held to the highest standards, including cleanliness, security, snacks/drinks stocked, and decor

HR

• Serve as administrator for the company’s Movie Club and Book Club, maintaining calendars and ordering rentals and books each month
• Organize and send onboarding emails and documents to be sent to new hires
• Order flowers, gifts, and recognition items for employees when requested
• Ensure completion and digital filing of HR documents
• Organize new hire swag, shipping to staff when necessary
• Provide ad hoc support with employer branding, recruiting, company communications, and managing insurance, benefits, workers' compensation, etc.
• Assist with parties, events, and company volunteer activities
• Assist the VP of People Ops with other various tasks, as requested
• Collaborate with Tech Ops for tracking computer inventory, assigning and reclaiming computers as needed
• Help with Team Building initiatives by updating budgets, keeping a shared list of ideas, researching new ideas, and making any requested orders/purchases.

Requirements:

• Discreet. Sound judgment and the ability to maintain confidentiality
• Ability to construct basic graphic illustrations and visual documents (such as Canvas for company announcements, org chart updates, etc.)
• Access to a car for running errands is preferred (including having a valid license and insurance)
• Consistently dressed in appropriate reception business casual workplace attire
• Strong attention to detail, follow-up, and organizational skills
• Familiarity with Google Workspace and ability to manage basic spreadsheets and documents
• The ability to lift/carry/move objects up to 50 pounds
• A positive, can-do attitude, with a personal desire to be in a customer service role, in daily service to the needs of the company and to our employees
• Highly proficient written and verbal communication skills
• A high level of comfort in handling multiple tasks and effectively prioritizing them
• Prior experience assisting operations, office, studio/production, or HR is a big plus
• The ability to work independently, remain calm under pressure, and “think on your feet”

First Media provides competitive compensation and benefits, including top-shelf health insurance packages (medical, dental, and vision insurance), unlimited PTO, 401K employer matching, and so much more.

First Media is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity/expression, national origin, disability, protected veteran status, or any other characteristic protected under federal, state, or local law, where applicable, and those with criminal histories will be considered in a manner consistent with applicable state and local laws.

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