Human Resources And Risk Manager

Brochure:https://www.southmiamifl.gov/DocumentCenter/View/6400/HR-Brochure-002

This is an administrative and professional position in planning, managing, and coordinating the City’s Human Resources Division. This employee exercises extensive initiative and independent judgment in assuring personnel functions are accomplished in accordance with managerial work required for the proper function of the Division.

Works under the supervision of the Deputy City Manager. Exercises supervision over HR Generalist.

• Prepares and maintains contracts and agreements related to collective bargaining.
• Analyzes existing benefits and practices among other municipalities to establish competitive benefit programs.
• Prepares employee separation notices and related documentation and conducts exit interviews to determine reasons behind separation.
• Responsible for reviewing, updating, and recommending Employee Policy Manual revisions on a yearly basis.
• Overseeing all personnel changes to include preparation of Personnel Action Form.
• Establishes and implements procedures to assure compliance of personnel regulations with federal and state statutes relative to equal pay, working hours, age discrimination, affirmative action provisions, and other laws relating to Civil rights and due process.
• Establishes and recommends personnel standards, procedures, forms, and regulations; conducts related studies and surveys; interprets data and formulates recommendations for action.
• Responsible for ensuring compliance with the Department of Transportation Omnibus program including random drug testing.
• Minimum of quarterly review of total reconciled payroll to include, workers compensation, pension, termination, salary adjustment, etc.
• Represents the City on all grievance deliberations, labor negotiations, workers’ compensation mediations, and legal disputes related to employees.
• Administers and makes recommendations pertaining to all elements of the City’s various insurance and safety programs related to records, statistics, auditing, premiums, policy expiration dates, claims, cancellations, etc.
• Directs the preparation of various monthly, annual, and other reports including preparation of a position classification report and pay plan.
• Responsible for completing DFS-F2-DWC forms Wage Statements (i.e. related to Worker’s Compensation cases).
• Investigates all employee complaints related to sexual harassment, discrimination, and all EEOC complaints.
• Directs the preparation and distribution of all information regarding employee benefit changes (i.e., pension, insurance)
• Recommends benefit plan changes to management.
• Evaluates services, coverage, and options available through insurance and investment companies to determine programs best meeting the needs of the City.
• Responsible for overseeing the mandated FDLE background process for all potential applicants.
• Responsible for overseeing payroll and maintaining all aspects of payroll.
• Manages the Human Resources Division which includes all personnel functions required of municipal government such as recruitment, selection, placement and separation, position classification, job descriptions, wage and salary administration, job evaluation, in-service training and management development, risk management, workers compensation, and personnel record-keeping.
• Studies legislation, arbitration decisions, and collective bargaining contracts to assess industry trends.
• Responsible for assisting all employees on HR personnel issues.
• Prepares annual workers compensation audit.
• Overseeing semi-annual audits of ( I-9 )Employment Eligibility Verification( i.e. Naturalization and Immigration guidelines)
• Assists attorneys in obtaining documents necessary for defense on all personnel-related litigation.
• Investigates workers’ compensation accidents and prepares reports for insurance carriers.
• Arranges and negotiates contracts related to employee benefits with insurance providers on a yearly basis.
• Contracts with outside suppliers to provide employee services such as employee training.
• Liaison for employee benefits related to Pension Retirement issues.
• Responsible for drafting Resolutions and Ordinances as necessary for presentation to the Mayor and Commission.
• Makes recommendations regarding personnel issues such as employee counseling and coaching, suspensions, promotions, terminations, and reassignments.
• Serves as risk management /safety manager.
• Communicates official plans, policies, and procedures to staff and general employees.
• Overseeing quarterly Commercial Driver’s License audit.
• Participates in the preparation of the Budget (i.e. pay plan, organizational charts).
• Responsible for updating job descriptions as needed and making recommendations on revisions.
• Overseeing payroll processing, including data input, verification of pay, promotions, and adjustments.
• Oversees the City’s drug-free workplace and safety programs.
• Administers various employee relations programs such as Employee Assistance Program.
• Perform periodic payroll audits, including verifying actual timecards versus checks issued and reporting.
• Investigates problems incidental to safe working conditions, disciplinary actions, and employee grievances.
• Administers the position classification, pay, and benefits plan.

Responsible for all other HR functions as required by the Deputy City Manager.

• Minimum 5 years of related experience in a highly responsible position, preferably in a governmental organization and/or other related field.
• Progressively responsible high level of management experience in one or more human resource functions.
• Master’s degree preferred.
• Bachelor’s Degree in Human Resources/Public Administration and/or related field.

Additional Qualifications:

• Ability to develop effective office procedures and establish and maintain positive working relationships with other employees and the general public.
• Must maintain high ethical, honest, and moral standards.
• Must be a non-smoker.
• Minimum qualifications may be waived by the City Manager.
• Ability to communicate clearly and concisely both orally and in writing.
• Knowledge of recruitment and selection process.
• Must be prepared and available to work during a hurricane or declared emergency.
• Ability to maintain confidential and sensitive information.
• Ability to effectively meet and deal with the public; ability to handle stressful situations.
• Knowledge of City ordinances and regulations applicable to the operation of municipal government.
• Working knowledge of modern office practices and procedures.
• Must be computer literate and proficient in Microsoft Office programs including Word, Excel, and Outlook.
• Must be fluent in the English language. Bilingual in English and Spanish is preferred.

Knowledge of state, federal, and local laws relating to labor, affirmative action, EEOC, etc.