Fi Credit Executive Assistant

FI Credit Executive Assistant
New York City

As a Barclays Fixed Income (FI) Credit Executive Assistant, you’ll join a team of five and provide administrative support to our FI Credit Trading & Sales personnel. This is a great opportunity for you to assist several members of the Sales & Trading team in processing invoices and arranging travel and day-to-day administrative issues like IT problems and provisioning of equipment. You will also have the chance to work closely with Business Management on projects affecting the staff covered. Lastly, this position is eligible for overtime pay.

Salary / Rate Minimum: $90,000
Salary / Rate Maximum: $110,000

The minimum and maximum salary/rate information above include only base salary or base hourly rate. It does not include any another type of compensation or benefits that may be available.

Barclays is one of the world's largest and most respected financial institutions, with 329 years of success, quality, and innovation behind us. We've helped millions of individuals and businesses thrive, creating financial and digital solutions that the world now takes for granted. An important and growing presence in the USA, we offer careers providing endless opportunity.

Working Flexibly

We’re committed to providing a supportive and inclusive culture and environment for you to work in. This environment recognizes and supports ways to balance your personal needs, alongside the professional needs of our business. Providing the opportunity for all our employees, globally to work flexibly empowers each of us to work in a way that suits our lives as well as enabling us to better service our customers’ and clients’ needs. Whether you have family commitments or you’re a carer, or whether you need study time or wish to pursue personal interests, our approach to working flexibly is designed to help you balance your life. If you would like some flexibility, then please discuss this with the hiring manager, and your request will be reviewed subject to business needs.
We are currently in the early stages of implementing a hybrid working environment, which means that many colleagues spend part of their working hours at home and part in the office, depending on the nature of the role they are in. Please discuss the detail of the working pattern options for the role with the hiring manager.

What will you be doing?

• Managing team distributions lists on behalf of the team as well as liaising both internally and externally via email and telephone with other EA’s
• Booking travel and arranging all logistics in association with any travel, arranging visas where necessary and working within the T&E policy, ensuring guidelines are followed
• Scheduling of client meetings actively and organising client events, and ensuring communication to all involved regarding logistics
• Processing invoices and all expenses, both credit card and cash receipts, within the T&E guidelines and deadlines
• Onboarding new team members, including arrangement of equipment and phone installation and access to various software applications
• Organising internal meetings and tracking of acceptances and declines for internal meetings actively, and then taking the necessary follow up steps
• Screening of calls and acting on information received, while answering calls in a professional manner and messages are taken accurately and passed on immediately
• Handling diary management, including requesting and organising meetings, conference calls, video conferences as well as booking meeting rooms/hospitality/VC facilities

What we’re looking for:

• Substantial time management skills with the ability to work to deadlines and to manage and prioritize tasks with a good attention to detail
• Administrative experience with travel, expenses, organizing meetings
• Adaptability, resilience, ownership of tasks, and the ability to maintain confidential information
• Excellent written and verbal communications skills as well as excellent interpersonal skills

Skills that will help you in the role:

• Excellent computer skills (Outlook, Excel, Word, PowerPoint)

Where will you be working?

You will be working at our Americas Headquarters at 745 Seventh Avenue. This 32-story office tower is located in Times Square in the heart of Manhattan and features a cafeteria, fitness center and state-of-the-art LED signage on the facade of the building.

#LI-Hybrid

#LI-TP2022