Executive Assistant Ii Jobs

Job Summary
Assist and coordinate daily administrative needs and special projects. Maintains communication and strong working relationships with other offices/departments within the Shiseido organization.
Primary Duties & Responsibilities

• Organizes and submits Expense Reports and maintains record.
• Checks daily e-mail and prints out messages as needed.
• Orders and maintains admin departmental office supplies.
• Manages and communicates information between Business Leaders and other individuals and departments.
• Attends weekly Team meetings and prepares minutes of the meeting
• Other duties as assigned
• Executes written correspondences in English, arranges and sends communications as directed.
• Records and codes billing invoices and submits for approval.
• Office communications: phone, email, voicemail management. Maintains daily record of all call and calls back as directed.
• Distributes memos, information, reports, and mail. Arranges and performs follow-up for each case when necessary.
• Handles ordering, maintenance and billing for employee cell phone accounts through cell carrier.
• Manages data preparation and creation of presentation materials.
• Maintenance of all records, corporate department files, and filing.
• Manages departments/teams with general office requests.
• Plans and arranges meetings, catering, conferences and video conferences as needed, business trips, gifts, restaurants, transportation, hotels, car service, etc.

Qualifications & Competencies

• Prior experience supporting Senior Executives within a corporate environment preferred.
• Organized with an aptitude for detail
• Problem-solving skills. Ability to work across boundaries with other departments, offices, and affiliates
• Writing and verbal communication skills required
• Professionalism and flexibility to assist and accommodate accordingly.
• Intuitive thinking and action. Ability to be flexible and judge priority
• Enthusiasm and a positive attitude
• PC software knowledge and skill with Microsoft Outlook, Excel, PowerPoint, and Word

Trust 8
Below is a list of Working Principles designed to help employees at Shiseido Americas succeed as the company continues to evolve and innovate.

• Hands On: Consider Front-line realities when making decisions. Take the lead from end to end
• Think Big: Adapt a big-picture perspective. Deliver new values through creativity.
• Take Risks: Embrace Risk, Practice “Trial and Error and Trial”
• Collaborate: Leverage the diverse capabilities of colleagues.
• Applaud Success: Create a culture that celebrates success.
• Act with Integrity: Be sincere and humble at all times.
• Be Accountable: Commit to the goal. Take accountability for the execution.
• Be Open: Create an environment that encourages everyone to speak up.

Shiseido is an Equal Opportunity Employer and does not discriminate on the basis of race, color, gender identity, religion, sex, age, national origin, disability, veteran status, sexual orientation, genetic information or any other classification protected by Federal, State or Local law
Salary
$80,688 - $110,946/ year
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