Receptionist/Executive Assistant Jobs

NY1470600 Receptionist/Executive Assistant Full time for Hummel's Office Plus at their Mohawk, NY Corporate Office. Hours: 7:55am - 5pm (Monday through Friday) w/ 1-hour 5 minute lunch Supervisor: Executive Services Manager

SUMMARY Must have excellent communication, organization, and computer/data entry experience (MS Word, Outlook, Excel, Publisher, etc.). Candidate must be creative and have a pleasant speaking voice.

This position will perform a variety of clerical duties as well as provide assistance and support to Hummel's Management Team. This includes but is not limited to: filing, laminating, updating documents, folding & stuffing invoices. Frequently type memos, correspondence, reports, forms, spreadsheets, flyers, etc. Designs and sends out birthday cards to partners. Publishes newsletters on a regular basis. Completes and distributes "Reaching for the Stars" & "Pat on the Back" comment cards. Maintains and complies applicant log & assists with updating employee handbooks as well as assisting other departments when needed.

The Receptionist/Executive Assistant must be able to multi-task as there will be many duties to perform simultaneously. This includes keeping track of the location of all employees. Operates all aspects of multiline telephone system to answer incoming calls and directs callers to appropriate personnel. Welcomes on-site visitors, determines nature of business, and directs visitors to proper personnel and/or destination by performing the following duties. Turns telephone system on/off, operates paging system to call individuals in establishment and for special announcements, etc. Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or department. Takes and delivers messages, records name, time of call, nature of business and person called upon, or transfers calls to voice mail when appropriate personnel are unavailable. Keeps track of who is out for the day and sends out a Daily "Out of Office Email". Keeps employee lists current and distributes changes via e-mail. Keeps an organized calendar of events/meetings. Runs and distributes reports for the Sales Division (5-year analysis & monthly reports) and other departments as well as research product and customer information in DDMS computer system.

Assists Marketing and Sales Departments by creating sales flyers and tracking results of the promos, etc., including coordinating trade show exhibits. Helps prepare for involvement in community organizations and events. Will be required to travel to Syracuse at least twice a month. Must have reliable transportation.

EDUCATION and/or EXPERIENCE Associate degree (A. A.) or equivalent from two-year College or technical school; or six months to one-year related experience and/or training; or equivalent combination of education and experience.

• Please submit salary requirements with resume to [email protected]. Hummel's Office Equipment Company, Inc., is an AA/EOE