Executive Assistant / Bid Coordinator

Responsibilities:

General Description:

To coordinate the office activities of the CEO and CFO as related to general administrative support, organization and coordination for daily tasks meetings, company travel and long-term projects. Oversee bid activities for the organization. The ideal candidate will possess an outgoing and warm personality, as well as an entrepreneurial spirit.

Overview of Critical Duties:

Communication and research

• Managing and prioritizing incoming and outgoing communications, including telephone calls and email
• Research of various school districts across the country with the goal of obtaining introductory in-person meetings with Teq executives
• Organize and coordinate weekly and daily meetings for CEO/CFO
• Follow up on various activities to ensure closure, completion and deadlines are met. May include weekly reports, status updates, meeting follow-up, requests for information, projects, programs, events, etc.

Bid coordinator

• Ensure that bids coming up for renewal are reviewed by the company
• Review daily emails for bids that relate to the organization’s business plan and objectives
• Manage and update the bid tracker
• Responsible for coordination between various departments to complete bid submission
• Complete basic company information in the bid documents
• Responsible for transmission of the bid via email, upload or mailing
• Obtain signatures as needed

Administrative Support

• Draft all letters, notes, email, thank you cards and presentations for submittal to CEO/CFO Creating, formatting and/or editing correspondence and presentations, memos, letters, reports and similar items of confidential nature with minimal direction
• Maintain meeting notes and direct report notes to have on hand a list of issues to discuss with key executives
• Other specific projects as assigned
• Handling logistics associated with meetings, appointments and conferences for the CEO/CFO and guest visitors inclusive of setting location and communication to all guests
• Responsible for coordinating travel arrangements for Teq staff and managing corporate credit card program.

Knowledge, Skills and Abilities:

• Positive attitude and ability to work in a team environment
• Ability to exercise good judgment, tact and diplomacy when interacting with customers, other employees and managers
• Excellent time management and organizational skills
• Flexible and able to work under pressure in an evolving, fast-paced environment
• Experience utilizing Microsoft office Suite including Word, Power Point, Excel and Outlook at an intermediate level or above
• Bachelor’s Degree and/or 5 years of experience in role
• Excellent attention to detail, follow through ability and initiative
• Ability to accept change and adapt to new policies and procedures
• NYS notary public a plus
• Personable demeanor and strong sense of professionalism
• Excellent communication and written skills
• Ability to handle multiple tasks simultaneously

Compensation And Benefits

• Paid time off: 16 Paid Days Off Plus 13 Paid Holidays, Paid Training Days
• Salary Range $60,000 - $80,000
• Insurance: Medical, FSA, DCA, Dental, Vision, Life and Accidental Death & Dismemberment, Short-Term and Long-Term Disability
• Retirement plan information: 401(k)

Job Type: Full-time

Why Choose Teq?

If work hard / play hard culture, quick-growth career development and an amazing group of co-workers sounds like the right fit for you, let us know. Our employees love it here. But don’t take our word for it. Apply today and see for yourself.

Company Description:

Teq is an Educational Technology organization, dedicated to championing the evolution of the modern classroom. Our headquarters, based in Huntington Station, Long Island, is home to over 140 employees. For 49 years, we have provided the education community with solutions to improve student learning and support sustainable growth. Our accomplished staff of state-certified teachers specialize in training, coaching, and mentoring educators. We pride ourselves on supporting our schools with a unique blend of experienced service, innovative products, and incomparable support, while fostering passion and creativity in the 21st century learning environment.

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