Executive Management Assistant - Ceo's Office

The Executive Management Assistant (EMA) partners with the current EMA to provide on-site support to the CEO of Citi with a focus on managing the daily schedule. correspondence, meeting planning and handling various other administrative tasks.

Responsibilities:

• Assist in ad-hoc / special projects as needed
• Prepare internal and external correspondence
• Coordinate technical support for day-to-day operations and for meetings and events
• Order supplies and process invoices through Procure to Pay system
• Assist with travel-related needs, including working closely with executive security
• Help ensure smooth daily functioning of the CEO
• Manage daily schedule, ensure meetings and events run on time, and prepare necessary materials
• Monitor inbox and incoming calls and flag necessary follow ups; answer and route correspondence not requiring CEO attention
• Review materials for the CEO’s use in discussions and meetings
• Serve as back up for current EMA as required, including managing calendar and coordinating travel arrangements

Qualifications:

• Self-motivated and detail oriented
• Consistently demonstrates clear and concise written and verbal communication skills
• Must be available to work early hours (6:30 AM to end of business day)
• Works well in fast-paced team environment and collaboration with other executive management offices
• 10+ years of experience; previous office administration experience preferably within a large and complex financial services or similar organization
• Significant C-Level executive administrative experience
• Highly proficient in Microsoft Office, Word, Excel, Power Point
• Excellent organizational skills and ability to work proactively without close supervision

Education:

Bachelor's/University degree or equivalent experience

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Job Family Group:

Business Strategy, Management & Administration

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Job Family:

Administrative Support

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Time Type:

Full time

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Primary Location:

New York New York United States

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Primary Location Salary Range:

$100,670.00 - $131,290.00

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Citi is an equal opportunity and affirmative action employer.

Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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