Employee Events Manager Jobs

Who We Are
Goodway Group is AdAge's 2023's BEST PLACE TO WORK! As an independent and remote-first media and marketing services firm with a 90+ year history, Goodway Group has the security of an established company combined with a start-up feel. With leading data-driven and technology-enabled digital media and marketing services firm with teams in the U.S. and the UK, our diverse team of digital strategists, media practitioners, technologists and data scientists have won the most prestigious awards for innovative marketing technology, impactful work and inclusive remote-first places to work including being honored as a multiyear winner in Ad Age Best Places to Work, Ad Exchanger's Best Use of Technology by an Agency Award and two MarTech Breakthrough Awards and a certified service partner to The Trade Desk.
We are looking for a creative, organized individual with a passion for events to join our Employee Events Team. The Employee Events Manager is a self-motivated individual with experience in both planning and the onsite execution of medium to large-scale, in-person events. This highly collaborative role will partner with internal stakeholders, external event planning company, and sourcing agents to bring our Employee Events to life. This person will be involved in every step of the process: venue sourcing & selection, timeline & budget creation, planning, contract negotiation, event execution, and post-program analysis.
The Employee Events Manager must have exceptional attention to detail and be passionate about creating memorable, compelling, and purposeful experiences for both large and small groups. This person must be a self-starter who works well independently and thrives in a remote work environment with minimal supervision. This role will report to the Senior Employee Events Manager.
What You Will Do:
Bi-Annual All-Company Summits

• Manage, update, and maintain Events@Goodway intranet (Wiki) pages for each event
• Manage online swag orders & work with vendor/suppliers to confirm orders, ensure swag is ordered and sent out to employees, approve billing
• Liaison between Senior Employee Events Manager/Planning Team and Summit Session Presenters, gathering and compiling all presenter requirements, including meeting spaces, AV needs and other specifications
• Communicate with external planning company & Goodway Finance Team to ensure accurate tracking & recording of all program expenses.
• Liaison between Learning & Development Team and Planning Team, collaborating on breakout/learning sessions, including available space & setups for sessions, AV requirements, schedule, presenter requirements, etc.
• Other duties as assigned
• Manage & track supplier invoice payments, ensuring everyone is paid by their deadlines.
• Partner with the Marketing Team for Summit graphics, logos, and other needs
• Assist with creation and analysis of post-event survey feedback
• Communicate event information via Teams, email, and through the Goodway internal Wiki pages.
• Work as needed with third party agencies and suppliers to execute events within pre-determined goals, deadlines, and budget
• Engage with key internal team members (legal, marketing, creative, technical services, sales, and leadership) and external planning company to execute, provide planning updates, identify areas of concern, present options, and recommendations.
• Assist updating and maintaining budgets for each event.

Team Offsites & Community Meet Ups

• Assist with regular analysis of post-offsite survey feedback to ensure Events Team is performing at a high level and providing value to internal teams.
• Update sourcing grids with properties that fit team requirements/requests
• Source Team Offsite hotels/meetings space
• Prepare & update Offsite budgets based on team requests/requirements using established request forms, budget templates and approved parameters
• Administer post trip surveys for all offsites
• Communicate location/venue options to Offsite stakeholders, assist with location decision making, and work with them to plan their events

What You Bring:

• Contract negotiation & development experience
• Vendor/supplier selection, negotiation, and management experience
• Ability to work in a high-pressure environment, adapt quickly to change, and maintain a flexible approach
• Event Budget Management, including creating budgets with all required line items, tracking expenses, budget summaries, fee negotiation, and cost-savings
• Attention to detail and ability to keep several projects organized simultaneously
• Outstanding customer service skills
• Strong project management
• Provide consultative event coordination services to stakeholders, including catering, room set-ups, AV requirements, and general event logistics
• Ability to travel domestically, as needed (less than 15%)
• Minimum 3+ years of Event Management experience, specifically in meeting/event planning (including incentives, association, corporation) or hotel catering, convention, sales experience required
• Experience working with technical/audiovisual equipment. Basic understanding of what the equipment is, why (and IF) it is needed, and lower-cost alternatives may be available.
• High proficiency with Excel, Word, & PowerPoint, Outlook and Microsoft Teams
• 3+ years of on-site event operations experience
• Experience using/managing virtual event technology such as Cvent, Concur, Zoom, event registration platforms and mobile apps, virtual reality (Oculus), etc.
• Self-starter requiring minimal supervision, capable of multitasking, managing time effectively, and making decisions
• Effective Time Management skills with a strong ability to prioritize and meet deadlines

Check us out at www.goodwaygroup.com to learn more!
If you identify as a female candidate, and feel you can do this role even if there are a few things perhaps you've not done, please apply anyway! Goodway Group is 70% Female! We realize that men tend to apply for jobs when they can meet around 60% of the requirements for the role, where women tend to only apply when they know they meet 100% of the requirements.
Goodway Group is human-first, constantly working to become more inclusive and to make sure our employee population reflects our desire to constantly add to our diversity in all ways. We want applications from everyone, regardless of race, creed, color, religion, sex, sexual orientation, gender identity, national origin, marital status, citizen status, age, disability, military or protected veteran status, genetic predisposition or carrier status or any other legally protected status. #usremote