Manager, Programs & Events Jobs

WBL (Women Business Leaders in Health Care) is a private membership network of 1,300 senior executive women leaders ranging from VP to CEO in health care companies. Our mission is to connect and convene these leaders to create meaningful relationships, expand their leadership through more CEO and board-level positions. WBL offers an annual executive education conference, a boardroom training event, and many high-value virtual programs for our members to network and build connections. Our funding is through membership fees, sponsorships, and event registrations.

About the Role

The Manager of Programs and Events is a detail-oriented event and project manager.This is an entrepreneurial-spirited individual who thrives on developing insightful and engaging programs around timely topics relevant to WBL’s membership. This role is responsible for the full life cycle of developing and executing regional and virtual events for the organization, supporting our corporate partnership staff in developing sponsor events, and working alongside the VP of Events to manage logistics and speakers for our two large signature events.

You will support an audience of accomplished women leaders and will impact their businesses, accelerate their careers, and ultimately improve their communities and organizations through the impact of events you plan.

This role will frequently interact with members to understand their needs and ensure they receive value from participating in WBL – and work with the wider staff team to translate that understanding to meaningful programs and content for our membership. Events this role develops will highlight the diversity of people and companies that are members of WBL.

The Manager, Programs & Events will work closely with colleagues to ensure event success through thoughtful event marketing, registrant communication, and post-event feedback mechanisms.The role is supported by a Membership and Events Coordinator. We will mentor and proactively work with you on professional development in the area of high-end event planning.

Responsibilities

Virtual events

• Work with members and the staff team to coordinate and host a robust calendar (40/year) of member virtual networking and educational events via Zoom, to include speed networking, webinars, coffee chats, and roundtables.
• Identify and work with member leaders for these events, preparing the members effectively for their roles, including project managing and logistics
• Collaborate with members and the staff team to identify trends and topics relevant to the needs of our members (health care topics, executive education topics) and design events relevant and timely

In-person events

• Coordinate 10-15/year regional member meet-ups in major US metro areas
• Coordinate with the Senior Manager, Corporate Partnerships to develop sponsor events that are relevant to both WBL and the sponsor, increasing the sponsor’s ROI
• Sponsor events
• Oversee the life cycle of the events, including sourcing and coordinating with venues, set-up, guarantees, menu selections, billing, and audiovisual when necessary
• Serve as the point of contact to field member requests and collaborate with members to develop regional activities that fit both the member and the organization’s needs

WBL Signature events - Annual Summit and Board Program

• Lead speaker management for these high-touch, white-glove speaker events, including invitations, speaker outreach, logistics, on-site prep, etc. (WBL does not utilize a speaker proposal system, as our speakers are specifically invited.)
• Serve as a right hand in the management of signature events, including WBL’s Annual Summit (300 attendees, in-person) and Board Program (100 attendees, in-person).
• Manage speaker AV requests and program run-of-shows, liaising with AV teams on-site during WBL signature programs.

Communications

• Analyze and iterate on existing feedback mechanisms in order to provide relevant feedback and data so that WBL’s programming continues to be timely and relevant and what members seek from the organization.
• Create and draft session descriptions, invitations, and communications in partnership with the Senior Manager, Marketing and Communications that effectively describe, market, and publicize events to the WBL membership and, when necessary, to the public

Attributes

• Passion for WBL’s mission: helping senior women in health care advance to the boardroom and the C-Suite, improving the industry along the way.
• Highly organized, with the ability to prioritize competing and multiple projects, and a heightened attention to detail and accuracy.
• Curiosity and inquisitiveness, a natural problem-solver with an entrepreneurial spirit.
• Excellent customer service skills, and the ability to establish effective relationships with senior executives
• Excitement about thriving in a fast-paced, evolving workplace, and the ability to work well with a team.

Qualifications

• CMP certification or desire to attain CMP certification preferred.
• Familiarity and experience in working with the health care and/or life sciences industry is a huge plus.
• Bachelor’s degree and a minimum of 5 years of related work experience.
• Communications or marketing background very helpful.
• Highly literate in word processing, spreadsheets, presentation software, database access, and electronic research.
• Outstanding writing, editing, and verbal communication skills.
• Ability to travel as needed to support larger events (4-5 times per year)

Work Environment, Salary, and Benefits

We are a small staff and supportive teammates; everyone pitches in and we all truly enjoy working with one another. We have high expectations of each other and thrive in an environment centered around excellence and professionalism. We believe in flexibility and autonomy, and our culture is ambitious, positive, and results oriented.

We pride ourselves on being a flexible workplace that trusts our team members to do high quality work in a timely manner. We offer summer half day Fridays and care about our team and their work life balance. Professional development is an expectation of doing the job well.

Our staff has been fully remote since 2020 with a small office in Arlington, VA. This role is eligible for remote work but may occasionally require travel to the Arlington, VA office or around the continental US for in-person events.

Applicants outside the Washington, DC, metropolitan area are encouraged to apply. Reliable access to secure, high-quality internet service is required. All applicants must be willing to accommodate a US Eastern time-zone schedule of operations.

Starting salary for this role is $70- $80k plus eligibility for a bonus up to 15% of annual salary.

We offer generous benefits including:

--Fully paid PPO medical, dental, vision (plus 90% paid for family)

--Flexible vacation policy with 23 days paid time off in the first year and unlimited vacation beginning in the third year; plus all federally-recognized holidays

--Company paid short term, life, and disability insurance

--12 weeks paid parental leave

--Cell phone/internet stipends

--403(b) plan with a 4% employer contribution.

WBL seeks to model the diversity of the members we serve. As such, we strongly urge applications from all interested people without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression.

To Apply

Email your resume and a cover email to [email protected] with subject line “WBL – Manager, Programs & Events” as the subject of the email. No calls, please.

Please note: The budgeted salary range for this position is $70 - $80k with consideration of a bonus each year.