Admin/Hr Jobs

Description

SpaceX was founded under the belief that a future where humanity is out exploring the stars is fundamentally more exciting than one where we are not. Today SpaceX is actively developing the technologies to make this possible, with the ultimate goal of enabling human life on Mars.

RESPONSIBILITIES:

Coordinate meetings, manage schedules, make appointments, arrange travel, screen and delegate incoming calls, and provide other general assistance as required

Perform potentially confidential and complex administrative duties involving Excel, Word and PowerPoint including, typing letters, creating/updating spreadsheets, and compiling presentations

Exhibit a strong attention to detail, ability to adapt to daily schedules and routines, and a focus on efficiency without sacrificing quality

Provide project management and maintain momentum on high-priority projects, including but not limited to, staffing and resource planning, onboarding new department members, space planning, and strategy development for efficiencies among teams

Organize and set up department events

BASIC QUALIFICATIONS:

Bachelor's degree

2+ years of professional experience in an administrative role

PREFERRED SKILLS AND EXPERIENCE:

SpaceX was founded under the belief that a future where humanity is out exploring the stars is fundamentally more exciting than one where we are not. Today SpaceX is actively developing the technologies to make this possible, with the ultimate goal of enabling human life on Mars.

Experience supporting a high level executive in a fast paced, start-up environment

Experience as an executive assistant

5+ years of experience with Microsoft Office applications and project management software tools

Several years of professional experience and strong computer literacy

Ability to participate in developing project scope, managing project schedules, and following up with stakeholders appropriately

Superior organizational skills including excellent written and verbal communication

Your actual level and base salary will be determined on a case-by-case basis and may vary based on the following considerations: job-related knowledge and skills, education, and experience.

Base salary is just one part of your total rewards package at SpaceX. You may also be eligible for long-term incentives, in the form of company stock, stock options, or long-term cash awards, as well as potential discretionary bonuses and the ability to purchase additional stock at a discount through an Employee Stock Purchase Plan. You will also receive access to comprehensive medical, vision, and dental coverage, access to a 401(k) retirement plan, short and long-term disability insurance, life insurance, paid parental leave, and various other discounts and perks. You may also accrue 3 weeks of paid vacation and will be eligible for 10 or more paid holidays per year. Exempt employees are eligible for 5 days of sick leave per year.

ITAR REQUIREMENTS:

To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State. Learn more about the ITAR here.

SpaceX is an Equal Opportunity Employer; employment with SpaceX is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.

SpaceX was founded under the belief that a future where humanity is out exploring the stars is fundamentally more exciting than one where we are not. Today SpaceX is actively developing the technologies to make this possible, with the ultimate goal of enabling human life on Mars.

Applicants wishing to view a copy of SpaceX's Affirmative Action Plan for veterans and individuals with disabilities, or applicants requiring reasonable accommodation to the application/interview process should notify the Human Resources Department at (310) 363-6000.

ou are an experienced executive assistant with a positive outlook and a passion for helping others succeed. You are looking for either a part-time or full-time, long-term career opportunity with a company that is committed to work-life balance, and that promotes a culture of respect, kindness and transparency. You are an excellent communicator, you take great pride in the quality of your work, you are a stickler for details, you are tech savvy, you excel at multitasking—and you do it all with a smile!

Why us?

As a premium executive assistant company we set the standard for remote professionals. We are proudly certified as a Great Place to Work, and our accolades include being named by Fortune Magazine as one of the “50 Best Small Workplaces”, and Entrepreneur Magazine in their Entrepreneur 360 List as one of the “Best Entrepreneurial Companies in America.” Military Friendly named us as part of the Top 10 Military Spouse Friendly Employers, and FlexJobs as a Top 100 Company to watch for. We are also accredited by Flexa as a truly flexible employer.

We believe that it is possible to have a rewarding career that doesn’t conflict with your personal responsibilities and life choices. Our diverse team of business support specialists includes parents, military spouses, caregivers, and those with unique life situations where working remotely, part-time or full-time and on a flexible schedule is not just a ‘nice to have’. As a woman owned business, we are intimately familiar with the challenges women and minorities face in the workplace and we are committed to maintaining a diverse, equitable, and inclusive workplace for all. And of course, as a remote first company since our inception in 2012, we are longtime established experts at leading and succeeding in a remote work environment!

For more information about our company culture and to hear from team members about their experience in roles filled with variety and new learning—visit our jobs page at https://boldly.com/jobs/

About the position

This is a rewarding long-term career opportunity to work alongside established Fortune 500 companies, senior-level executives, and successful business owners of small and medium size businesses as they make a greater impact in the world. As an executive assistant, you will have the opportunity to choose the companies you support based on company values and your preferences, and to create long-term partnerships with the executives that you support as you develop new skill sets and get exposure to a variety of industries.

We are seeking part-time and full-time employees to serve as Executive Assistants supporting clients throughout the United States. Working hours will quickly ramp up to your desired availability as you choose the clients you’ll work with and get started with them. Ideally, you have experience working in a fast-paced environment.

As a Boldly employee, your work will be 100% remote and flexible with no night or weekend work. This means that even if you choose to ramp up to a 40-hour week, there can still be an element of flexibility in the hours that you choose to work based on your personal preference.

As an executive assistant you’ll apply your professional skills in a wide range of tasks including:

Maintaining appointment schedules and calendars.

Planning and scheduling meetings, conferences, and travel.

Making travel arrangements including flight and hotel bookings.

Maximizing the executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating phone calls on their behalf.

Your Skills and Experience:

A minimum of 7 years of direct hands-on experience as an executive assistant or senior administrative assistant to one or more executives.

A minimum of 4 years of calendar management experience including coordinating meetings, appointments, and schedules for executives.

Ability to multitask and prioritize work as needed.

Excellent time management skills.

Advanced knowledge of online software such as Google Workplace, Office 365, Zoom and other popular productivity tools.

Ability to learn new tools quickly.

Excellent interpersonal communication.

Strong writing skills.

Highly organized.

A team player who is proactive, flexible, results-oriented and comfortable in a rapidly changing environment.

Ability to work independently and under the pressure of deadlines.

Benefits you'll love, for both part-time and full-time employees:

W2 employment status

Starting pay at $24-$28 an hour with regular pay raises throughout your tenure (starting pay is calculated based on your experience, location, and whether you’ll be working full-time)

401k with employer match

Paid time off including vacation/sick leave

Paid holidays

Paid parental leave

Technology stipend

Ongoing mentoring and support from your Boldly Team Leader to support you succeed with clients

Full-time employees are also eligible for medical, dental, vision, and life insurance, with 100% of the premium paid by Boldly

Show me the Perks, Perks, Perks!

Flexible work hours

Work part-time (starting at 25 hours) or full-time

100% remote (work from home)

Steady work with the same clients for years!

Choose the clients who you want to work with

Join a team of like minded professionals

Paid onboarding

In house technical support

Opportunities for collaboration with other members of the Boldly team

Vibrant online community of support and camaraderie

Learning and development opportunities in different industries

A positive and thriving company culture that understands work/life balance

An opportunity to grow with a leader in the remote work space

Company newsletters, team shares, quizzes, prizes, charity events, and celebrations