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Executive Assistant Jobs

Company

Samsung Electronics
Address , Plano, 75023, Tx
Employment type FULL_TIME
Salary
Expires 2023-10-04
Posted at 8 months ago
Job Description
Position Summary
Provide administrative, clerical support and personal assistance. Maintain the Executive’s itinerary and schedule, and provide communications screening and services. Handle highly confidential and sensitive materials and issues. Function as the travel coordinator. Plan, arrange, schedule, and coordinate domestic and international executive leadership, company and community meetings, travel, accommodations, appointments, meeting materials, and facilities. Maintain inventory of assigned property and equipment. Prepare personnel transaction documents, ensure access to company benefit and communications materials, and function as source to the executive for administrative information, forms, policies, procedures, and records. Process expense reports in a timely manner and ensure accuracy of expense allocations and budgeting.
Role and Responsibilities
Plans, organizes and prioritizes multiple assignments and projects with minimal or no direction.
  • Aids in maintaining good relations between executives and employees as well as customers by ensuring thank you notes are sent, flowers by policy are sent and other actions as necessary.
  • Prepares and makes domestic and international travel and accommodation arrangements. Schedules and plans meetings and appointments for the Executive and special visitors. Coordinates and provides VIP visitor accommodations, special travel needs, and hotel arrangements. Obtains detailed direction from dispatchers and other executives.
  • Maintains the Executive’s itinerary and schedule with specific attention to detail. Identifies the critical level of communications and the need for the Executive’s notification. Interprets and clarifies requests, and assists with required responses and action.
  • Schedules executive conference rooms, maintains conference room equipment and provides materials and supplies. Coordinates executive meetings and schedules with internal leadership via executive admin staff.
  • Frequently deals with external customers at the highest level as well as agencies and possibly media, so must understand the need for professionalism. Assists with maintaining continuous executive and industry contacts.
  • Maintains network access, applications, and printing, and resolves network difficulties for the chief executive.
  • Prepares executive-level reports, compiles data into comprehensible format, and provides information for the executive’s effective community, internal, and company headquarters communications.
  • Handles various works such as managing office supplies, organizing department events, maintaining the offices, and many others that are associated with general affairs.
  • Performs word processing and prepares presentations, spreadsheets, correspondence, contracts, internal memos, expense and status reports, etc. Establishes executive-level documentation standards and creates templates and styles to be used
  • Project/Committee involvement as needed.
  • Manage scheduling for Executive leaders including resolution of schedule conflicts, schedule prioritization, and meeting logistics (location, audio/video, meals, etc.)
Skills and Qualifications
High School Diploma is Required; Bachelor’s degree Preferred
  • Ability to develop and maintain excellent working relationships with all appropriate executive levels within the company, the local community, and critical industry contacts.
  • Handle highly confidential and sensitive materials and issues.
  • Ability to communicate both verbally and written for internal and external personnel at all levels.
  • Experience developing executive presentations using a variety of PC applications, including word processing, spreadsheet graphs, and tables, PowerPoint.
  • 5 years of EA experience supporting C-level executives and staff or equivalent experience/education is preferred
  • Ability to read, write, prepare, and interpret executive materials, presentations, contracts, or related documents

At Samsung, we believe that innovation and growth are driven by an inclusive culture and a diverse workforce. We aim to create a global team where everyone belongs and has equal opportunities, inspiring our talent to be their true selves. Together, we are building a better tomorrow for our customers, partners, and communities.
  • Samsung Electronics America, Inc. and its subsidiaries are committed to employing a diverse workforce, and provide Equal Employment Opportunity for all individuals regardless of race, color, religion, gender, age, national origin, marital status, sexual orientation, gender identity, status as a protected veteran, genetic information, status as a qualified individual with a disability, or any other characteristic protected by law.
Reasonable Accommodations for Qualified Individuals with Disabilities During the Application Process
Samsung Electronics America is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application process. If you have a disability and require a reasonable accommodation in order to participate in the application process, please contact our Reasonable Accommodation Team (855-557-3247) or [email protected] for assistance. This number is for accommodation requests only and is not intended for general employment inquiries.