Executive Sales Assistant Jobs

The ideal candidate will be responsible for supporting our sales team. You will be a key contributor to our sales team's success. You will provide outstanding customer service by liasoning between the sales team and the customer.

Responsibilities:

• Act as a point of contact for the sales department and provide information and resources as requested.
• Help in managing and distributing incoming emails and calls for the Sales department (leads and referrals);
• Lead client correspondence
• Assist with setting up new leads, contacts, and projects and updating existing projects;
• Assist in creating sales material for sales preparation and success
• Assist with organizing client proposals and tracking opportunities;
• Assist with sending contracts and agreements;
• Various other administrative assistant duties and sales admin support functions as needed;
• Handle customer inquiries and issues
• Coordinate scheduling with clients and sales team members
• Build, maintain and update dashboards using Salesforce;
• Coordinate shipping and delivery
• Build, maintain, and update templates for contracts and forms;
• Frequent business customer communication (B2B support);
• Build and deliver reports to management and various sales departments, based on expressed needs using Salesforce;

Qualifications:

• Respond to sales inquiries via phone, email, and in writing as directed by the Sales Team or account executives;
• A good "can do" attitude
• Customer-service oriented
• Demonstrated organization skills and attention to detail;
• Ability to work effectively with team members on varying levels of the organization;
• 2-5 years of administrative experience (experience supporting a Sales team is a big plus);
• Must be Proficient in Outlook, Microsoft Word, Excel and PowerPoint;
• Excellent knowledge of Google Suite, Instagram, Facebook, Meta Suite, MailChimp, Constant Contact, HubSpot, or similar programs.
• Speak with customers using clear and professional language.
• Handle a high volume of customer inquiries while providing a high-quality of service to each caller;
• Ability to project a professional demeanor;
• High School Degree or equivalent experience
• Ability to work under general direction, on multiple tasks with demanding timelines;
• Must be computer proficient;
• Carry out administrative tasks such as data input, processing information, completing paperwork and filing documents;
• Act as administrative assistant to the Sales Team or other designated management;
• Manage all the sales-related activity of the company;
• Excellent verbal and written communication skills
• Previous experience with a CRM;
• Track sales orders to ensure that they are scheduled and sent out on time;