Remote Senior Executive Assistant Jobs

5 years of progressive career as Executive Assistant with experience assisting senior level management.

Manager is looking for skilled individuals with a proven track record as an Executive Assistant.

High School Diploma/GED. Associate's/Bachelor's degree preferred but not mandatory.

Candidate must be residing in Michigan or nearby areas. Should be comfortable with daily commute with no travel assistance/allowance, lodgings, etc.

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Knowledge, Skills And Abilities Required

Enhances executive's effectiveness by providing information management support

Updates job knowledge by participating in educational opportunities and researching relevant publications

Advanced knowledge of executive assistant duties and working with high level positions within an organization (CEO, CFO, Presidents, Directors of Departments)

Strong knowledge of business environment and office procedures

Intermediate to Advanced knowledge of Microsoft Office

Excellent organizational and time management skills

Manage the executive team's calendars, including scheduling meetings and appointments

Manage and prioritize incoming emails and phone calls

3+ years of experience as an executive assistant or similar role

Strong written and verbal communication skills

Coordinate travel arrangements and prepare itineraries

Excellent oral and written communication skills

Salary up to $65,000 based on experience.

Be responsible for the daily opening and closing procedures of the office.

Welcome all visitors by greeting them in a pleasant, professional manner.

Answer telephones; respond to inquiries; resolve issues;

Maintain daily operations of the office by following standard policies and procedures.

Manages Purchase Order needs, service partner (vendor) billing processing and tracking and expense reports.

Maintains and organizes electronic and physical files, ensuring confidentiality and accessibility. Assist with data entry, analysis, and reporting as required.

Work requires normal range of hearing, vision and verbal communication skills, with or without a reasonable accommodation.

May experience elevated levels of stress during periods of increased activity and with work entailing multiple deadlines.

This position will be either fully remote or hybrid based in Draper, UT.

This is a remote position.

Exceptional organizational and time management skills, with the ability to prioritize tasks and handle multiple deadlines.

Proactively manage and maintain the executives' calendars, including scheduling and coordinating meetings, appointments, and travel arrangements/expense reports.

Proven experience as an administrative assistant or executive assistant, supporting multiple executives simultaneously.

Excellent verbal and written communication skills, with a professional and courteous demeanor.

Strong problem-solving skills, with the ability to anticipate needs and proactively address challenges.

Prioritize and arrange appointments, conference calls, and events, considering the executives' availability and business priorities.

5-7 years of experience in an administrative assistant role, preferably supporting senior level management.

Manage an active calendar of appointments, complete expense reports, and compose confidential correspondence.

Ability to prioritize and manage multiple tasks simultaneously.

Excellent written and verbal communication skills.

This position can be 100% fully remote, limited to the US only.

Cruise and travel privileges, health benefits, 401(k), and more.

Business Development to connect with hiring managers who need your help finding companies that need your help.

Sales & make those hiring managers fall in love with you enough to want to work with you

Top of the line technology. NO other recruiting firm offers our top of the line proprietary exclusive software

Full benefits and an opportunity to make welllllll over six figures during your first 12 months

Our commission structure mirrors our company philosophy....Happy Recruiters = Happy Managers and Candidates

Company-paid benefits options (translation: medical, dental, and vision benefits packages that are FREE)

Business Development to connect with hiring managers who need your help finding companies that need your help.

Sales & make those hiring managers fall in love with you enough to want to work with you

Top of the line technology. NO other recruiting firm offers our top of the line proprietary exclusive software

Full benefits and an opportunity to make welllllll over six figures during your first 12 months

Our commission structure mirrors our company philosophy....Happy Recruiters = Happy Managers and Candidates

Company-paid benefits options (translation: medical, dental, and vision benefits packages that are FREE)

Demonstrated success supporting executives in an Executive Assistant capacity, including calendar management, drafting correspondence and document management

Manage CEO's calendar and scheduling with Leadership team, donors, partners, and others.

Self-motivated with the ability to "manage up", keeping the CEO apprised of key deadlines and priorities

Ability to self-manage and prioritize

Technically savvy with Microsoft Office. SharePoint experience desirable

180 Degrees offers competitive salaries and full-time employees are eligible for an outstanding total rewards package below:

Own all general executive tasks including calendar, zoom, and telephone management, expense reporting, responding to basic requests

Manage meeting and event logistics such as scheduling, room reservation, and participant inclusion.

Exceptional organizational skills, follow through and attention to detail.

Excellent cross-cultural, cross division, cross functional communication and partnering skills

Handle timely submission & tracking of expenses for team

Set up travel arrangements including flights, hotels, itineraries, and visa paperwork

Manage paperwork, file signed documents, and organize digital files using Dropbox

Minimum of 1 year of experience working as an administrative assistant

Strong written and verbal communication skills

Real estate industry experience is a plus

Schedule meetings, appointments, and reminders for internal and external stakeholders

Follow up with investors and partners through email and phone communication

Strong calendar management skills using Outlook

Experience working in a remote environment

Minimum of 5 years of executive administrative or high-level project coordination experience

Monitor project plans, schedules, work hours, budgets, and expenditures

Organize and participate in stakeholder meetings

Ensure project deadlines are met in a timely manner

Experience selling Engineering technology solutions.

A strong background and experience within the global delivery service model.

Knowledge of global delivery model (GDM) and methodologies.

Monitor and share insights and evangelize solutions and services for the assigned vertical

Ensure strong client relationships, CSAT, business value realization.

Collaborate across multiple UST teams within Retail domain and adjacent service lines and anchor client solutions together.

Minimum 5-7 years of experience as an Executive Assistant supporting C-level executives or senior management in a corporate work environment.

Proven project management skills at an Executive support level, including managing the schedule, resources and budget.

Calendar Management - Efficiently managing the COO's calendar, scheduling appointments, meetings, and events, while prioritizing conflicting demands.

Information Management - Ensuring the COO has access to necessary information and documents, and organizing files and records for easy retrieval.

Relationship Management - Building and maintaining positive relationships with internal and external stakeholders, including clients, vendors, and partners.

Remote contract full-time equivalent position in a virtual workforce.

Facilitate the development of department management system and implement administrative protocols and procedures

Bachelor’s degree or above, with more than 2 years of secretary or related working experience.

Fluency in both Chinese and English, and excellent business communication skills in English;

Communicate the headquarters’ policy to the department in time and assist in execution;

Organize department activities for team building and corporate culture fostering

Lead the team to support effective and efficient business development.

Excellent organizational and time management skills

Office management experience including HR, TA, Operations, IT and Real Estate support

Collaborate with the Principal Program Manager in supporting the CPO, along with meeting prioritization and awareness.

Previous experience working in an Executive Support position at SVP Level or above

Ability to plan ahead, manage competing priorities, and navigate effectively around this

A positive, collaborative, can-do attitude, professional demeanor, and impeccable teamwork skills

- Education/Experience: High school diploma or GED required. 2-4 years experience required.

- Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.

- Ability to work independently and manage ones time.

- Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.

- Ability to keep information organized and confidential.

Preferred: Bachelor's Degree with focus in business management or healthcare and PMI approved Certification in Project Management

Competitive benefits package including medical, dental, and vision insurance

Manage travel arrangements for executives

Manage executive deliverables and deadlines

Excellent interpersonal skills and sound judgement

Excellent written and oral communication skills

Organizational and planning skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail,

Must exhibit strong verbal and written communication skills

People skills and interpersonal skills are required,

Exhibit strong computer, verbal and communication skills.

Manages all calls, emails, daily schedules with multiple calendars, travel coordination and itineraries;

Basic knowledge of Microsoft Windows/Office. Proficient in Microsoft Teams is preferred.