Executive Assistant Jobs

Position Details
Position Information
UNT System Overview
Welcome to the University of North Texas System . The UNT System includes the University of North Texas in Denton and Frisco , the University of North Texas at Dallas and UNT Dallas College of Law , and the University of North Texas Health Science Center at Fort Worth . We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.
We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an inclusive environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.
Learn more about the UNT System and how we live our values at www.UNTSystem.edu.
Posting Title Executive Assistant
Department UNT-Career Center-161510
Job Location Denton
Full Time/Part Time Full-Time
Retirement Eligibility TRS Eligible
Additional Retirement Information
For more information on retirement plan options, please visit https://hr.untsystem.edu/benefits/retirement-plans/index.php .
Salary Information Commensurate with experience
Department Summary
The UNT Career Center is the centralized career office responsible for the career development and employment of all UNT students and alumni. It has responsibility for all Student Employment, Internships, and Post-Graduate Employment of UNT students.
Position Overview
The Career Center Department at the University of North Texas is seeking to hire an Executive Assistant to join our team. This position is responsible for providing executive, administrative, analytical, and technical support to the Career Center AVP and managing the administrative operations for the department. Coordinates activities and acts as university-wide liaison. Identifies issues or problems and researches solutions within specific management areas. Prepares and conducts department onboarding and off boarding for department staff, GA’s and student employees (up to 50 employees), monitor FERPA training and submit documents per policy. Responsible for oversight of departmental budgetary activities, manages event accounts receivables and prepares bank deposits, prepares event profit and loss statements, serves as an I-9 Coordinator, prepares department requisitions (ePro), prepares and submits pre-travel and final expense reports, manages and orders office supplies, prepares, codes, and submits monthly Pcard reconciliation, prepares and submits conference registrations, makes travel arrangements via Concur, conducts annual space planning survey, serves as a department Safety Coordinator, maintains office machinery, coordinates activities and acts as department/area liaison handling issues that are very sensitive and confidential. This position serves as the primary contact for all departmental functions to include recommending and implementing special projects and administrative departmental procedures.
Additional Posting Details
Minimum Qualifications
Bachelor’s Degree and five years of highly responsible and varied office administration or business management experience; or any equivalent combination of education, training, and experience.
Knowledge, Skills And Abilities

• Demonstrated ability to effectively communicate verbally and in writing at an exemplary level.
• Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
• Advanced MS Office skills.
• Ability to conceptualize, plan and organize multiple programs and assignments effectively.
• Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
• Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
• Knowledge and experience with accounting/budgeting procedures.
• Knowledge of policies, practices, procedures and terminology of assigned function.
• Skill in developing and maintaining good working relationships with individuals and teams.

Preferred Qualifications
The preferred candidate will possess the following additional qualifications:

• Familiarity with UNT ePar, ePro, Cognos systems.
• Office management experience preferred.
• 3-5 years administrative office experience.
• Some familiarity with Career Center operations helpful.

Required License / Registration / Certification
Work Schedule
Monday – Friday 8-5
Driving University Vehicle No
Security Sensitive This is a security sensitive position
EEO Statement
The University of North Texas System and its component institutions are committed to equal opportunity and comply with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University of North Texas System and its component institutions do not discriminate on the basis of race, color, sex, sexual orientation, gender identity, gender expression, religion, national origin, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, and employment practices.
Classification Title Executive Assistant
Physical Requirements Driving, Walking, Writing, Talk or Hear, Ability to communicate
Job Duties
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Supports AVP with calendaring, commitments, and projects related to vision and strategies of overall team and business operations.
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Responsible for various special projects in support of the department or administrator related to personnel records, on boarding, off boarding, job postings, general office purchasing, asset purchasing, maintenance, and overall operations.
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Contributes to decision-making, communications, and implementation of office infrastructure, policies, procedures, and operations.
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Responsible for oversight of departmental budgetary activities including event documentation, accounts receivable, and banking, reviewing P&L statements for various activities within the department.
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Responsible for the collection and analysis of data related to personnel and fiscal trends.
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Assists with gathering, documenting, and reporting information related to office operations.
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Coordinates activities on behalf of the department head for team and external constituents.
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Identifies issues or problems and research solutions within specific management areas.
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Oversees student worker(s) and provides I-9 verification services.
Posting Detail Information
Posting Number S6678P
Position End Date (if temporary)
Special Instructions to Applicants
Quicklink for Posting https://jobs.untsystem.edu/postings/74105