Executive Assistant Jobs

Thermal-Vac Technology is an employer of choice, focused on diversity, equity and inclusion through its fair-chance hiring practices.

Pay range is $1240-1442 per week depending on experience.

This full-time, regular position has great benefits, including:

• 4/10 Schedule with Friday off

• Vacation

• Sick time

• Birthday off paid time

• Paid holidays

• Medical, dental, vision, and supplemental insurance paid at up to 75% of team member and dependents including a first dollar benefit to pay qualified medical expenses up to $13,000 a year (dependent upon type of plan, enrollment, and dependent status. Subject to change at any time.)

• $15k company-paid life insurance policy

• Tuition reimbursement and student loan assistance

• Charitable contributions annually to team member's choice of nonprofit

• Simple IRA with up to 3% annual employer match

POSITION TITLE: Executive Assistant_______________________

Summary: This position works under the direct supervision of the Chief Executive Officer, performing a variety of administrative and tactical tasks to support the executive leaders (Chief Executive Officer, Chief Operations Officer, Chief Technology Officer.)

Essential Functions:

• Manages calendars, contacts, meetings, conferences, event registrations, flight, and hotel reservations.

• Tracks expenditures, submits expense reports and purchase orders.

• Prepares meeting agendas, metrics, reports, and presentations.

• Provides follow up support for to-do's, including expediting and time-sensitive tasks.

• Provide email and phone triage, including callbacks and responses.

• Draft, proofread, and copy edit assorted documents.

• Perform a variety of skilled clerical duties including maintaining and creating files (electronic and paper), mailings, correspondence, and receiving deliveries.

• Generate, maintain, and follow up on the master production backlog and associated schedules.

• Maintain various supply inventories.

• Support tasks relating to accounting, human resources, IT, operations, engineering, purchasing, sales, and environmental compliance.

• Event planning and execution.

Knowledge, Skills and Abilities:

• Ability to troubleshoot in a variety of situations.

• Meticulous attention to detail in repeated tasks.

• Exceptional computer skills in a variety of programs including, but not limited to Outlook, Excel, Word, PowerPoint, and company software programs.

• Ability to adapt to a changing technology environment.

• Excellent communication skills.

• Ability to manage time, resources, and projects and prioritize effectively.

• Ability to work under time constraints to meet internal and external customer demands.

• Read, write, speak, and comprehend the English language.

• Able to work closely with internal and external customers.

• Extreme confidentiality.

Supervisory Responsibilities: None

Working Conditions:

• Normal office environment

Minimum Qualifications:

• High school diploma, GED, or equivalent.

• 5 years' experience in assisting executive level leaders.

Success Factors:

• Experience in the Aerospace/Defense industry.

• Ability to work well with others within a team environment committed to continual improvement by paying high attention to detail.

• Driven by fast paced environment and able to self-manage multiple tasks.

Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.