Executive Assistant - Indefinite Term Contract - Remote

Be part of an American agency that is looking to hire competent people who enjoy working in a relaxed but goal-oriented environment. Be part of a company that aims to help businesses to grow through marketing and digital strategies that deliver positive real results.

Have the benefit to work from home and have pre-paid and dental health insurance and all Colombian law benefits under an indefinite term contract while working for an international company.

The ideal candidate should have a fully functioning workstation and a quiet place to work with a high-speed internet connection at home.

About the Company With a passion for seeing business and people grow, this is a digital marketing agency based in the US that focuses on the planning and execution of customer marketing strategies that come aligned with revenue, profit, ROI, or any other goal. With a team of different people, who enjoy coming to work every day and work to make any client feel they are special to the business. Focus and goal-oriented, this team is excited to see their business grow with new Colombian team members. Wanna join?

About The Role

As the executive assistant for a fast-growing marketing agency, you’ll be responsible for assisting with a variety of administrative tasks to support senior-level staff and help the organisation run smoothly. The ideal candidate is highly organised, eager to jump in and help with anything, learns quickly, and can communicate effectively and professionally on behalf of the company.

Key Responsibilities

Provide comprehensive administrative support to the leadership team. Proactively filter and prioritise incoming emails. Manage leadership calendars and address conflicts. Take action on inbound email communication. Assist leadership with KPI reporting. Observe and learn from C-suite and replicate those tasks. Plan and schedule meetings, help log action items and assist with follow-up. Explore opportunities to add value and grow within the role. Communicate with outside vendors (legal team, finance team, banking partners, outside recruiters, vendors, etc.) re. billing, refunds, etc. Assist the team with access to software and other tools needed. Assist with new employee onboarding and communications. Pay incoming bills and manage recurring transactions. Run and manage payroll. Plan team travel (client visits, conferences, etc.).

About You

If you love working with passion and being the best version of yourself, bringing up fresh ideas to your team while having a strong ability to communicate them, this role is for you. You are a detail-oriented person that can prioritise responsibilities and multitask, always open to learning more.

Position Prerequisites

1-2 years of executive assistant experience. Excellent oral & written communication skills in English. Strong technical aptitude. Short learning curve for online tools.

Desire to help. Effective liaison. Crazy organised. Detail-oriented. Excellent writing skills. Strong work ethic. Desire to learn multiple aspects of growing a business and obtain a diverse amount of training and experience.

Proven self-motivation. Ability to multitask and prioritise projects. Analytical.

Nice to Have

Digital marketing experience.

Experience with Slack, the G Suite, and Jira.

Benefits and Perks

An indefinite contract that includes all the government benefits. 15 vacation leave per year. 5 additional Paid Time Off per year accrued from day one. 1 additional birthday leave after regularisation. Birthday cake. Private Healthcare with Dental insurance for the employee and one dependent within the 1st month. Year-round employee support by the Experience Team. Social activities for staff to build professional networks with like-minded industry professionals. Udemy Platform access for continuous learning. Career guidance and growth sessions with our Experience Team. WeWork full access.

Shift Time

10:00 am to 06:30 pm, Colombia Time, Monday to Friday. Resting during Colombian public holidays.

Working during American public holidays.

What's Next?

Click the Apply button, attach your CV, and complete the questionnaire to be considered.

Please note you must be a Colombian citizen and submit your application in English.

As this is an urgent requirement, if you want to fast-track your application, please email Carolina Anduquia at [email protected]

We’re encouraging you to refer a friend or your former colleague to join our growing Filta Community! What’s in it for you? For every successful referral, we’re rewarding you with 750,000 Colombian Pesos! (That’s 375,000 COP on the 2nd week of your referral and another 375,000 COP after regularisation) There’s no limit to referring, so refer as much as you can!

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