Executive Assistant Jobs

Located in Richardson hours 7:30-5:00

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Under limited supervision and acting on own initiative, provides administrative support for business segment President and other functional leaders within the department.

" Manage Segment President's calendar and assists in scheduling meetings for the team

" Manage travel and expenses for Segment President and other Commercial Leadership Team members

" Coordinates meetings including arranging meeting spaces, meals, and technology

" Manage distribution lists including setting up and ensuring they remain accurate

" Manage employee breakrooms including stocking supplies

" Responds to inquiries and follows up with other departments to ensure that requests are carried out

" Assembles and analyzes information, prepares reports, manuals, agendas, correspondence, and memoranda

" Composes memos, transcribes notes, and researches and assists in the creation of presentations

" Researches and obtains information for reports and special assignments

" Coordinates activities across departments

" Assists with departmental projects

" Requires a high school diploma or an equivalent combination of education and experience; college degree preferred

" Requires at least 5 years related experience

" Ability to maintain confidentially

" Deep knowledge of Microsoft Word, Outlook, PowerPoint and Excel

" Strong attention to detail and accuracy

" Strong analytical and problem-solving skills

" Ability to work independently and function as part of a team

" Able to work with all levels of management

" Must be able to prioritize work, work on multiple tasks and maintain organization of trips/meetings

" Excellent telephone and customer etiquette skills

" Strong written and verbal communication skills