Office Manager/Executive Assistant

Prophet is a growth and transformation firm that helps leaders unlock uncommon growth. The type of growth that isn't just bigger, more profitable or faster. It's rich with possibility and aligns with where the world is now — and where it will be tomorrow. Uncommon growth is purposeful, transformative and sustainable.

With 15 global offices and nearly 600 strategists, data analysts, marketers, digital experts and creatives, Prophet has worked with the world’s most successful companies, including CVS Health, Home Depot, Marriott, Netflix, Electrolux, and UBS to deliver expert consulting, experience and creative services seamlessly, as one firm. Our teams are committed to partnering with clients from day one to develop solutions that drive lasting impact.

About The Role

The Austin Office Manager is an energetic professional that enjoys wearing many hats and handling a wide range of administrative and executive support-related tasks and able to work independently with little or no supervision. Well organized, flexible and enjoys the administrative challenges of supporting an office of diverse people. This role provides exceptional customer service and top-notch administrative support to internal and external clients alike while managing all aspects of the office experience.

The Office Manager role is an office-based role that requires working onsite up to five days a week. There is flexibility based on business demands and personal need.

YOUR DAY TO DAY

While every day will be different, you can expect to…

• Onboard/orient new hires
• Manage contacts and CRM activities in Outlook, company contact database and CRM tool
• Liaison with vendors (travel, copier, cleaning, alarm, messenger, postal, etc.)
• Manage all aspects of the office experience including reception, facilities, office equipment and supplies
• Manage demanding calendars; schedule and confirm conference calls, appointments, and meetings; proactively resolve scheduling conflicts in a timely manner
• Prepare and submit accurate expense reports and timesheets in a timely manner
• Coordinate regular office social/culture activities
• Coordinate extensive domestic and international travel
• Coordinate meeting rooms and logistics (catering, logistics, set up/clean up, document production)

What You Need To Bring

• Strong organization and time management skills
• Excellent communication and interpersonal skills to deal with all levels of people
• Fluent in Microsoft Office; tech savvy
• Must be able to lift 30-50 lbs.
• Confusion tolerance: comfort with ambiguity and the ability to adapt, flex and change directions given circumstances, understanding the ever-changing world of business
• Strong scheduling and calendar management skills
• Ability to pinpoint problems, find creative solutions and make decisions
• Undergraduate degree with 2+ years administrative experience in a consulting, creative services or hospitality OR 4+ years of administrative experience
• The working culture in this company is fast-paced; it requires someone who is proactive and adaptable

Prophet is an equal opportunity employer. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. All employment, promotion, and evaluation decisions are based on qualifications, merit and business need.