Executive And Personal Assistant

Executive and Personal Assistant, Ionic Partners

At Ionic Partners, we invest in B2B software and software development companies that build products that create real customer value. We focus on driving growth and operational improvements to help accelerate companies over the second chasm.

We are searching for a high-performing Executive and Personal Assistant – with at least two years of administrative assistant experience – to support Ionic Partners’ C-level Executive. We’re seeking someone who is resourceful, pragmatic, and highly organized with an ability to run multiple tasks smoothly & efficiently. Additionally, the Executive and Personal Assistant is comfortable interfacing with all levels of internal management and staff as well as outside clients, vendors, and candidates in a fast-paced environment.

If you are highly motivated and love building and growing, this is the place for you.

Core EA Responsibilities

• Other tasks as assigned.
• Manage calendar, calls, and emails in a highly organized professional manner.
• Prioritize and manage internal & external requests.
• Travel management (domestic and international).
• Support Ionic Partners C-level Executive on a wide-range of day-to-day activities and projects.
• Coordinate meetings across multiple time zones.
• Handle sensitive materials such as legal documents, invoices, presentations, etc.
• Conduct purchasing tasks for the company.
• Book restaurant reservations, social engagements, and various appointments.
• Interact and effectively communicate with external vendors and business contacts.

Core PA Responsibilities

• Work collaboratively and communicate effectively with other household members, staff, and personal contacts.
• Provide support with household tasks such as running errands, mail retrieval, and maintaining stock/supplies.
• Coordinate, organize and support event planning (dinners, birthdays, fundraisers).
• Travel management (domestic and international). Be available and online during travel days to support any changes.
• Create and manage calendar: schedule personal appointments (medical, pets, cars, household staff, maintenance, etc.)
• House vendor and contractor management and sourcing.
• Assist with bill pay, expenses, and financial document preparation.

Requirements

• The role is hybrid remote with in-person work required each week.
• Occasional after-hours work may be required.
• Proactive, strategic planner who considers all scenarios, gathers all pertinent information before communicating.
• Must possess personal tact and good judgment; excellent interpersonal, written, and verbal communication skills.
• Strong attention to detail, follow-up, and excellent organizational skills.
• Ability to treat sensitive and confidential information with appropriate discretion.
• This is a full-time employee position with benefits that include health insurance and unlimited PTO (vacation, personal & sick).
• Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Bachelor’s degree preferred.
• Candidates must be based in Austin, TX.
• 2+ years administrative support experience within a fast-paced professional environment.
• A vehicle, driver's license and insurance are needed to occasionally run errands.
• Ability to function professionally under pressure, while managing multiple concurrent projects and deadlines.
• Strong sense of urgency, adaptability, flexibility, and resourcefulness.

What makes working at Ionic Partners great

We believe in the power of people, platforms, and processes to transform the world. We envision a global economy that uses business as a force for good and creates opportunity for all. Our mission is to create a better, more equitable world through the power of software.

Our companies build mission critical B2B software that customers across the globe rely on to run their businesses. We embrace a growth mentality where we continuously learn, improve, and innovate to drive better and better outcomes. We are a remote company and have been building our culture this way from day 1. This means that we get to work with the best people from around the world and are able to do so while living and growing in the communities we love. It also means that our platform and processes are specifically designed to allow people to be optimally productive on a truly flexible schedule.

We are an equal opportunity employer and value diversity, equity, and inclusion. We believe that the best ideas come from diverse teams and diverse teams are built intentionally. We want the best people from all around the world and are committed to creating an environment where people are empowered to give voice to their great ideas.