Executive Personal Assistant Jobs

Must be based in Houston, TX

College students welcome to apply.

20-30 hours weekly.

About 54 Thrones:

Founded by Christina Funke Tegbe, award-winning 54 Thrones celebrates and elevates ancestral African Beauty Rituals. 54 Thrones puts a modern, sexy yet regal spin on Africa’s Super Plants creating efficacious skincare solutions for everyone to enjoy. Retailed in Sephora, Nordstrom and Credo. The brand has also been seen on Shark Tank, GMA and The View.

DESCRIPTION

Out Leadership is searching for a reliable, and task-oriented Executive Personal Assistant who will work directly with the Founder and CEO Christina Funke Tegbe with opportunities to collaborate with 54 Thrones team members. The EPA will be responsible for providing personalized administrative support on a one-to-one basis on a variety of tasks related to the Founder and CEO’s work and personal life . The ideal candidate is highly self-motivated, professional, and responsive.

RESPONSIBILITIES

• Manage system and office access requests as needed
• Manage details of CEO’s personal life including appointment scheduling, travel,, home management, and other various requests
• Format documents, put together spreadsheets, and assist with contract management
• Record and edit video content for social media
• Receiving calls, taking messages and routing email correspondence
• Maintain all aspects of the Founder and CEO’s calendar by planning and scheduling meetings, conferences and teleconferences across various time zones for both business and personal
• Handle all aspects of domestic and international travel arrangements, itineraries, ground transportation, accommodations
• Run errands as necessary
• Assist with local and online purchases/returns of personal clothing/accessories on an as needed basis
• Lead and assist with special projects as needed
• Support Senior Leadership with meeting preparation; including coordinating and collecting necessary material and tracking meeting follow-ups
• Handle purchasing and expenses for CEO and the Houston office
• Assist with planning events and organizing into detailed itineraries using project management tools
• Upholds a strict level of confidentiality
• Manage and track CEO’s professional and personal contact network
• Keep supplies for the business and personal home fully stocked, including groceries, toiletries, office supplies and more
• Prioritize inquiries; making judgments and recommendations to ensure smooth day-to-day engagements
• Liaise with internal and external stakeholders to schedule meetings + anticipating all requirements for the meetings, which include but aren’t limited to presentation needs, agendas, refreshments, and meeting note distributions

REQUIRED SKILLS

The ideal candidate will have:

• Must be obsessively detail oriented, great with time management, and a master multi-tasker
• Excellent at transcribing verbal notes and managing electronic documents
• Must be available to travel. Travel related expenses paid by company.
• Strong attention to detail
• Strong organizational skills
• Experience with managing and booking global travel
• High-level verbal and written communications skills
• Background (or proven interest) in the for-profit sector
• Comfortable working on projects independently and with minimal guidance or oversight
• Video and photo editing skills
• Intuitive and proactive when it comes to anticipating personal and business needs, resolving conflicts, and coordinating with a larger team
• Poised and professional
• Must be able to handle sensitive and private information with discretion
• Exceptional interpersonal and relationship skills
• Exceptional prioritization, organizational, project management, and problem-solving skills with the ability to multi-task in an efficient manner
• Google for Business skills (G-Mail, Google Calendar, Docs, Sheets, etc.), with an ability to become familiar with firm-specific programs and software
• Skilled in Tiktok, Instagram, Youtube
• A bachelor’s degree from an accredited institution is preferred, though not required