Executive/Admin Assistant Jobs

Yaffed is seeking an Executive/Administrative Assistant to support Yaffed’s Executive Director and the organization's leadership team. The ideal candidate will be highly organized, detail-oriented, and able to manage multiple tasks and priorities in a fast-paced environment. The candidate must be able to work independently and have access to a reliable internet connection.

This is a mostly remote position with attendance at in-person meetings and events required.

Responsibilities:

• Conduct research and compile information as needed for projects and initiatives
• Provide general administrative support to the organization, including maintaining files and records, processing invoices and expenses, and managing office supplies
• Draft and edit correspondence, reports, and other documents as needed
• Create agendas, take minutes and follow up on action items from Board and team meetings.
• Provide project management support for specific organizational initiatives, including basic website maintenance.
• Manage the executive director's schedule, including scheduling meetings and appointments, and coordinating travel arrangements
• Handle incoming calls and emails and respond to inquiries on behalf of the executive director
• Help plan, coordinate and attend events and meetings, including managing logistics and preparing materials
• Support the organization's social media presence and assist with outreach efforts

Requirements:

• Experienced in account payables and receivables.
• Proficiency in Microsoft Office and Google Suite
• Commitment to YAFFED's mission and values
• Excellent organizational and time management skills
• Some experience in Wordpress and/or other website hosting software.
• Experience with social media management and outreach
• Ability to work independently and manage multiple tasks and priorities in a fast-paced environment
• Bachelor's degree or equivalent experience
• Minimum of 2 years of experience in an administrative or executive assistant role
• Strong written and verbal communication skills

Compensation

• Health insurance with generous employer coverage
• Generous, flexible PTO
• Starting salary of $50,000-$60,000
• Flexible spending account
• Dental and vision insurance
• 403B retirement plan

Application Process

Yaffed will be accepting applications for this position on a rolling basis with candidates being considered until the position is filled.