Event Project Manager Jobs

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• Effectively negotiate contracts for hotels, venues and vendors
• Produce pre-event communications (including websites and onsite materials), and post-event analysis including event analytics, identify gaps and areas of opportunities through debriefs and surveys, and drive recommendations for change to streamline and improve efficiencies
• Manages and executes training events and ad hoc training meeting requests
• Deliver an exceptional quality of executive level updates to senior management on a reoccurring basis
• Manage all food and beverage for events (hotels, caterers, restaurants, etc.)
• Registration management (invite lists, attendee management, rooming lists, name badges/placecards)
• Manage planning meetings that involve cross-functional teams
• Lead process assessments while leveraging tools, such as process mapping and root cause analysis
• Pay is 31-36/hr
• Vendor management to ensure vendor deliverables and timelines are met
• Budget responsibility includes creating accurate budgets, tracking costs, initiating purchase orders, invoice approval, tracking spend against budget, and accountability for accurate cross charge and accruals, as appropriate; final budget reconciliation.
• Evaluate and establish procedures relating to SOP maintenance around key activities for events to improve overall efficiencies, streamline execution and measure effectiveness.
• 18-month initial assignment; ability to extend or convert based on performance and need
• Partner with stakeholders on training event planning (new hire training, marketing training, leadership training, etc.) to ensure business needs are met. Partners with Learning Operations Manager and vendors to ensure alignment across the event.
• Execute RFPs, venue sourcing and site selection for best fit locations and evaluate vendor services and venues according to industry standards and stakeholder requirements; communicate and gain buy-in on recommendations.
• Lead projects to successful delivery while providing an exceptional stakeholder experience
• Interface with internal training teams and external vendors to keep projects on track and meet deadlines
• Mentor colleagues (as needed) on event planning, logistics and project management
• Will also have responsibility for strategic projects that impact the broader team and organization
• Source and oversee vendors for all production and audio-visual elements appropriate for events
• Develop and manage project timelines and action plans in collaboration with cross-functional partners
• Engage stakeholders to align project priorities, coordinate interdependencies, and navigate risks
• 100% Remote

Qualifications:

• Experience in training is a huge plus.
• Large corporate or industry experience is a huge plus.
• Bachelor’s degree is required.
• 5+ Years of event/ meeting planning experience is a required.