Sr. Executive Assistant Jobs

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Axelon Prime Solutions is a dynamic and rapidly growing organization, specializing in providing innovative solutions to our clients in various industries. We are currently seeking a highly motivated and experienced Senior Executive Assistant to support our executive team. This role offers an exciting opportunity to work in a fast-paced environment, collaborate with top-level executives, and contribute to the overall success of the company.

Responsibilities:

1. Provide comprehensive administrative support: Efficiently manage complex calendars, schedule appointments, and coordinate meetings for executives. Prepare meeting agendas, take accurate minutes, and follow up on action items to ensure timely completion.
2. Act as a liaison: Effectively communicate and maintain professional relationships with internal and external stakeholders, including clients, partners, and vendors. Handle correspondence, emails, and phone calls with tact and professionalism.
3. Travel coordination: Arrange domestic and international travel itineraries, including flights, accommodations, transportation, and visas. Prepare travel expense reports and ensure compliance with company policies.
4. Document preparation and management: Prepare and edit various documents, presentations, reports, and correspondence. Organize and maintain confidential files and records in both electronic and physical formats.
5. Project support: Assist with special projects, research initiatives, and presentations as assigned. Contribute to the development and implementation of process improvements to enhance executive productivity and efficiency.
6. Event coordination: Coordinate logistics and support for company-wide events, meetings, conferences, and seminars. Assist with event planning, including venue selection, catering, audiovisual setup, and guest accommodations.
7. Budget tracking: Assist in monitoring and tracking departmental budgets, including expense reconciliation, invoice processing, and vendor management.
8. Team collaboration: Collaborate with other administrative staff to ensure smooth workflow and provide backup support when necessary. Foster a positive and professional work environment through effective communication and teamwork.

Qualifications:

• Proven experience as an executive assistant or similar role, supporting senior-level executives
• Ability to work independently with minimal supervision and effectively in a team environment
• Excellent organizational and time management skills, with the ability to prioritize multiple tasks and meet deadlines
• Strong problem-solving skills and ability to anticipate needs and take proactive measures
• Exceptional written and verbal communication skills
• Strong attention to detail and accuracy in all aspects of work
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software
• Discretion and ability to handle confidential information with professionalism
• Bachelor's degree in business administration or a related field (preferred)

We offer competitive compensation packages and opportunities for professional growth within a supportive and collaborative work environment. If you are a highly organized, proactive, and adaptable professional with a passion for providing top-notch executive support, we invite you to apply for the Senior Executive Assistant position at Axelon Prime Solutions.