Sr Administrative Assistant Jobs

Who We Are

Textron Marine& Land Systems is part of Textron, a $14 billion, multi-industry company employing 35,000 talented makers, thinkers, creators and doers worldwide. We make things that fly, hover, zoom and launch. Things that move people. Protect soldiers. Power industries. We serve customers in industries spanning aerospace and defense, specialized vehicles, turf care and fuel systems.

This role is in Textron Marine& Land Systems Marine & Land Systems business area. Visit TextronSystems.com & Lycoming.com to read more about who we are and the products we make!

About This Role

RESPONSIBILITIES:

• Meets client/key contacts and establishes appropriate working relationship, rapport, and confidence with the client.
• Makes updates to Project/Client codes in Practice Management.
• Downloads and distributes monthly, bi-monthly reports.
• Coordination of meetings as needed. Ensures that meeting rooms are neat and ready for use by clients and visitors, and prep them for meetings.
• Assists Directors with monthly billing and prepares bills on a timely basis.
• Maintains current EisnerAmper forms and checklists. Processes mail, overnight packages and order supplies when needed.
• Sets up WebEx, Teams, Go To Webinar meetings as needed.
• Maintains client records and ensures that they are kept up-to-date.
• Makes travel arrangements for Directors and assist with expense reports in Concur.
• Maintains scheduling in Activity Timeline- reviews unassigned team members, helps in communicating availability.
• Creates new users in firm's systems, assigns rights, and remove as needed.
• Creates and proofreads correspondence, standard operation procedures, prepares reports and related work for the department.
• Provides photocopy, scanning, binding and other document management services.

Preferred Qualifications:

• Advanced IT skills to include Microsoft Outlook, PowerPoint, Word and Excel
• Service orientated attitude
• Proven ability to communicate with clarity, impact and passion
• Excellent organizational skills with high attention to detail, including ability to handle complex travel arrangements and organize cross-site events
• Flexible approach, easily adapting to changing circumstances
• Ability to interact effectively in a matrix organization ( all levels of stakeholders)
• Computer Skills: Demonstrate working knowledge of computer software and hardware
• Demonstrable experience in providing secretarial support to senior leadership (CEOs, CBO’s etc. and their Admins)
• Excellent communication skills both oral and written in local language and English

Position Requirements:

• Demonstrate professional demeanor, possess interpersonal qualities needed for effective collaboration.
• Ability to interface with senior management, cross organizations, internal and external customers, or government and community officials which requires considerable tact and diplomacy.
• Excellent organizational abilities to plan and prioritize a variety of assignments in a fast-paced environment.
• Strong computer skills including proficiency in Microsoft Office Power Point, Excel, Word, Outlook, Teams, and other business applications.

How We Care

At Textron Marine& Land Systems, our talented people make us successful. We promote an inclusive environment where we value individuality, differences, and unique perspectives.

Our Company is committed to offering employees opportunities to grow and develop. Our benefits and compensation packages are designed to help our talented employees excel and achieve their goals, so they can make a difference every day in and outside of the workplace. Below are just a few examples!

• Wellness Program (including Fitness Reimbursement)
• Education Assistance
• Medical, Dental, Vision & 401(K) with Company Funding
• Paid Parental Leave
• Career Development & Training Opportunities

Are you a Military Veteran?

Textron's products and services are trusted everyday by those who protect our country. We are dedicated to hiring these Veterans and aim to translate their skills to make an impact on our Company.

EEO Statement

Textron Marine& Land Systemsis committed to providing Equal Opportunity in Employment, to all applicants and employees regardless of, race, color, religion, gender, age, national origin, military status, veteran status, handicap, physical or mental disability, sexual orientation, gender identity, genetic information or any other characteristic protected by law.