Executive Assistant Extraordinaire Jobs

Are you ready to be the superhero behind the scenes at Catalyit, the trendsetting insurance tech consulting firm? As our Executive Assistant, you'll be at the heart of all the action, the ultimate multitasker, and the go-to guru for everything organization and coordination. If you've got the chops to handle it all with a cool and hip attitude, then buckle up because this is the job for you!

Responsibilities:

Calendar and Meeting Facilitator: Keep things running like a well-oiled machine! You'll own the CEO's calendar, juggling appointments and setting up meetings with lightning speed. Smoothly handle scheduling conflicts, coordinating team huddles, and ensuring everyone's in the right place at the right time.

Travel Coordinator: Jet-setting, anyone? You'll be the mastermind behind making travel plans and arrangements for our dynamic team. From flights to accommodations and everything in between, your organizational ninja skills will make sure everyone travels in style.

C-Level Assistant: Support our rockstar C-Suite with anything they need. From managing communications to drafting emails, you'll be the confidant and right-hand person, keeping the ship sailing smoothly.

Consulting Administration: Time to put your contract and proposal wizardry to work! You'll create contracts and proposals that dazzle our clients and ensure they're filed securely. Coordination with our consultants and agents will be a breeze under your watch.

Speaking Engagement and Events Coordination: From high-profile speaking engagements to team gatherings, you'll be the mastermind behind it all, ensuring everything is on point and on brand.

Invoicing and Billing: Money matters, and you'll be the gatekeeper of all things billing. Prepare invoices like a pro and ensure smooth transactions so everyone gets what they're owed and we keep the cash flowing.

Accounts Receivable Tracking and Revenue Monitoring: Stay on top of the numbers game! You'll track accounts receivable, follow up on payments, and keep an eagle eye on our revenue streams.

Project Management Administration: Get ready to wrangle some projects! You'll lend a helping hand to our project managers. Keep our virtual project boards looking sleek and up-to-date. Your tech-savvy skills will ensure that everyone's on the same page all the time.

Customer Service Support: Become the friendly voice and helpful guide for our clients. You'll respond to emails, phone calls, and support tickets promptly and professionally, ensuring every interaction is a positive reflection of Catalyit.

Live Session Administrator: Coordinate our webinars and live sessions. You'll be responsible for troubleshooting on Zoom, Teams, or other meeting platforms, monitoring Q&A, and ensuring everything runs smoothly.

Requirements:

• Preferred bachelor’s degree or equivalent experience – You've got the smarts to back up your cool.

• Tech-savvy mindset – Embrace technology like a pro and help keep us ahead of the game.

• Stellar communication skills – You're a smooth talker and a savvy writer, representing our firm with flair.

• Hyperorganized – Multitasking is your middle name, and you thrive in a fast-paced environment.

• Problem-solving prowess – You tackle challenges head-on with creativity and finesse.

• Previous executive assistant experience – You've proven your worth and are ready for the next big challenge.

So, think you've got what it takes to be our Executive Assistant Extraordinaire? If you're ready to make waves in the insurance tech consulting world and unleash your cool and hip flair, then hit that apply button, and let's make magic together at Catalyit!