Senior Administrative Assistant Jobs

Atlantic Health System is seeking a Full Time Senior Administrative Assistant for the Administration In House Department onsite at Overlook Medical Center in Summit NJ.

Responsibilities

Responsibilities

Provide high level administrative support to Chief Financial Officer and Chief Operating Officer and their respective departments.

The ideal candidate is highly self-motivated, professional, upholds a strict level of confidentiality, meets deadlines, communicates effectively, and is capable of managing their own workload and prioritizing tasks in a fast-paced environment. Forward-thinking and works independently with little to no supervision.

• Monitor, screen, respond to and distribute incoming communications (emails) and answer and manage incoming calls.
• Receive and interact with internal and external guests by greeting and directing their whereabouts.
• Orders / maintains office supplies.
• Acts as the point of contact between executives and employees/clients.
• Anticipates needs and proactively assembles the appropriate people and resources to solve problems
• Records, types and distributes meeting minutes as requested.
• Prepares reports/presentations by collecting and analyzing information, assists with projects such as presentations as necessary.
• Coordinates employee engagement calendar of events and activities for onsite functions and corporate initiatives
• Assists in reviewing payroll within the API system and adjusts as needed for reviewer approval.
• Maintains confidence and protects operations by keeping information confidential.
• Prepares and processes position requests and replacements for admin review and approval
• Manages and schedules meetings and appointments, plans participation, provides onsite coordination, technical support, and tracking of action items
• Conserves executives time by reading, researching and routing correspondence, including mail pick up for the department and distribution.
• Suggest more efficient ways to run the office and troubleshoot malfunctions.
• Assists executives by maintaining an organized filing system of paper and electronic documents.
• May perform a variety of other administrative duties such as processing invoices, vouchers, purchase orders, human resources, and budgets

Education

Qualifications

• Advanced writing and reporting skills.
• Advanced Outlook skills.
• High School Degree Required. College degree preferred.
• Knowledge of standard office administrative practices and procedures
• Advanced Microsoft Office skills, including Excel, Word, PowerPoint and Visio.

Experience

• High attention to detail and accuracy
• Adaptable and able to switch gears
• Confidentiality a must
• Decisive judgment and decision-making ability
• Team member mentality
• Able to take initiative and work independently
• Problem analysis and problem-solving skills
• Proven work experience as a Senior Administrative Assistant, prefer 3+ years.
• Excellent communication skills, both written and verbal
• Experience with information gathering and monitoring skills
• Strong organizational and planning skills

About Us

Atlantic Health System aims to deliver the highest quality, safety and care combined the best experience for our patients and their families. We are confident that you will find success within Atlantic Health System, which has been named for the 14th year in a row to Fortune’s “Top 100 Best U.S. Companies to Work For” list. We believe you will find that our culture of collaboration and care exemplifies the value we place on our patients, their families and our employees.

EEO Statement

Atlantic Health System, Inc. is an equal employment opportunity employer and federal contractor or subcontractor and therefore abides by applicable laws to protect applicants and employees from discrimination in hiring, promotion, discharge, pay, fringe benefits, job training, classification, referral, and other aspects of employment, on the basis of race, color, religion, sex (including pregnancy, gender identity and sexual orientation), national origin, citizenship status, disability, age, genetics, or veteran status.