Administrative Assistant Jobs

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Position Details

Position Information

Recruitment/Posting Title Administrative Assistant

Job Category Staff & Executive

• Administrative & Support

Department SEBS

• Snyder Farm

Overview

The School of Environmental and Biological Sciences, located on the George H. Cook Campus, is one of the largest schools of Rutgers University in New Brunswick, New Jersey. We pursue excellence in research, teaching, and outreach in areas of study that address the biological spectrum from molecules to ecosystems. Our emphasis is on both the fundamental sciences and the social and human dimensions. We offer 21 undergraduate majors, including plant and animal sciences, microbiology, biotechnology, agriculture and food systems, landscape architecture, food and nutritional sciences, ecology and evolution, marine science and oceanography, environmental sciences and meteorology, human ecology, entomology, and environmental economics.

In addition to instruction in the classroom, field, and laboratory, our students have opportunities for experiential learning on and off campus, including a growing emphasis on international experiences through short- and long-term study abroad. Students also have access to a robust program of applied research and outreach hosted by the New Jersey Agricultural Experiment Station laboratories, farms, business incubators, and marine stations throughout the state.

Posting Summary

Rutgers, The State University of New Jersey is seeking an Administrative Assistant for the School of Environmental and Biological Sciences. This position provides administrative support to the Director of the Snyder Research & Extension Farm located in Pittstown NJ as well as faculty and staff to ensure compliance and functional operations of the Farm. The Farm conducts agricultural and natural resource research, demonstration projects and a large Open House every August.

Among the key duties of the position are the following:

• Develops and manages budgets and reconciliation of various funding (state, grant, gift.) accounts.
• Supports the Director and Snyder Farm Personnel.
• Works with various internal departments and vendors on projects including Institutional Planning and Operations, Information Technology, etc. Coordinator for the Farm’s yearly Open House held August.
• Accounting functions and monthly reporting.
• Keeps updates on all relevant policies and procedures.
• Initiates and oversight for timely and successful purchasing of equipment and supplies.
• Answers phones, schedule meetings, record meeting minutes, and coordinate meetings held at the farm.
• Hires staff and seasonal employees, processes payroll.

Position Status Full Time

Hours Per Week

Daily Work Shift Day

Work Arrangement

This position requires a fully on-site work arrangement.

FLSA Nonexempt

Grade 03

Position Salary

Annual Minimum Salary 44831.000

Annual Mid Range Salary 55743.000

Annual Maximum Salary 66655.000

Standard Hours

37.50

Union Description URA-AFT Administrative

Payroll Designation PeopleSoft

Benefits

Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.

Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.

Seniority Unit

Terms of Appointment Staff

• 12 month

Position Pension Eligibility

ABP

Qualifications

Minimum Education and Experience

• Requires a bachelor’s degree or an equivalent combination of education and/or experience.

Certifications/Licenses

Required Knowledge, Skills, And Abilities

• Requires excellent communication and interpersonal skills, and computer literacy.
• Must be able to work independently and multitask.
• Must be proficient in MS Office Suite (Excel, Word. Etc.) and familiar with web-based programs. (e.g., Oracle).

Preferred Qualifications

• Experience, knowledge, and skills in Oracle Financial Reporting & People Soft.

Equipment Utilized

• General office equipment – PC, copier etc.

Physical Demands and Work Environment

Special Conditions

Posting Details

Posting Number 23ST1807

Posting Open Date 07/10/2023

Special Instructions to Applicants

Regional Campus Rutgers University-New Brunswick

Home Location Campus Off Campus

City Pittstown

State NJ

Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees (https://policies.rutgers.edu/60-1-35-currentpdf) , Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose. Under Policy 100.3.1 Immunization Policy for Covered Individuals (https://policies.rutgers.edu/sites/default/files/100-3-1-current.pdf) , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions