Administrative Assistant Jobs

Background & Purpose of the Job

Provide the highest level of administrative and organizational support to a set of executives in a fast-paced environment in our Personal Care organization. This position will manage calendar, travel, expense reporting and meeting coordination and prep. 

This position requires unwavering commitment to embrace the company’s culture through the alignment of personal behaviors with the company’s values in the ongoing pursuit of the company’s mission.  

• Continually identify and develop core individual strengths so that Unilever can both nurture and build on them to achieve the company’s highest aspirations. 
• Commit to ongoing personal and professional development by actively participating in training and development offerings and applying learning within the context of planning and executing work. 

Who You Are & What You’ll Do

• Coordinate internal and external meetings including but not limited to leadership team meetings, all company meetings, off-site meetings, agency meetings, one-on-one meetings, etc.
• Manage internal meeting agendas as needed, including pre-reads and notes
• Assist with food orders, luncheon planning, and planning of other business related meetings as requested
• Manage planning and logistics of townhalls etc
• Oversee the detailed coordination and booking of travel and all travel related itineraries
• Assist with donation and product requests in liaising with brands
• Effectively interface with employees as well as Senior Executives inside and outside the company
• Other administrative and project duties as requested
• Manage day to day schedules and conflicts in such a way that the executive can complete their obligations in an organized, efficient way.
• Proactively manage calendars based on business priorities, current projects, and team needs
• Assist with PowerPoint presentations

What You’ll Need To Succeed

• Demonstrated leadership skills within a process oriented, team environment 
• BS or BA required, or equivalent years of experience in related field 
• Agile, organized, proactive, problem-solver, who shows great attention to detail. 
• Proficient in MS Word, PowerPoint, Excel and Outlook 
• Professional, cordial, courteous 
• Results oriented with a can-do mindset 
• Strong relationship management skills, ability to build a personal network throughout the company
• Adaptable in managing evolving priorities and deadlines in a fast-paced, growing environment 
• Excellent oral and written communication skills 

Pay: The pay range for this position is $46,700.00 - 70,100.00. Unilever takes into consideration a wide range of factors that are utilized in making compensation decisions including, but not limited to, skill sets, experience and training, licensure and certifications, qualifications and education, and other business and organizational needs.

Bonus: This position is bonus eligible.

Long-Term Incentive (LTI): This position is LTI eligible.

Benefits: Unilever employees are eligible to participate in our benefits plan. Should the employee choose to participate, they can choose from a range of benefits to include, but is not limited to, health insurance (including prescription drug, dental, and vision coverage), retirement savings benefits, life insurance and disability benefits, parental leave, sick leave, paid vacation and holidays, as well as access to numerous voluntary benefits. Any coverages for health insurance and retirement benefits will be in accordance with the terms and conditions of the applicable plans and associated governing plan documents.

What We Can Offer You

Culture for Growth | Top Notch Employee Health & Well Being Benefits | Every Voice Matters | Global Reach | Unilever: Life | LinkedIn | Strategy | Unilever | Why work for Unilever | Careers at Unilever | Unilever Global Website | Check Out Our Space

Unilever is an organization committed to diversity and inclusion to drive our business results and create a better future every day for our diverse employees, global consumers, partners, and communities. We believe a diverse workforce allows us to match our growth ambitions and drive inclusion across the business. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Employment is subject to verification of pre-screening tests, which may include drug screening, background check, credit check and DMV check.

If you are an individual with a disability in need of assistance at any time during our recruitment process, please contact us at [email protected]. Please note: This email is reserved for individuals with disabilities in need of assistance and is not a means of inquiry about positions or application statuses.