Senior Administrative Assistant, Marketing (Limited Term Through December 2023, Benefits Eligible)

What's cool about this job

REI is committed to becoming a fully inclusive, antiracist, multicultural organization. To fulfill our brand promise of enabling a life well-lived outside for everyone, we are seeking candidates who demonstrate shared values of diversity, equity, inclusion, and antiracism.

This job contributes to REI’s success by working collaboratively with the administrative team to support the department’s goals and initiatives, as well as working closely with the directors and managers in supporting assigned sub-departments with accurate, timely and proactive administrative services. This position contributes to a fast-paced, smoothly run organization by utilizing effective communication, teamwork, organizational skills, accuracy, creativity, innovation, and productivity. This position will provide a level of focused support and knowledge to specific sub-departments as assigned. Responsibilities in this area require working independently, maintaining confidentiality, and using good judgment while providing operational, administrative, project, and office technology support with a minimum of direction. This position will perform other duties as assigned by the management team, and will work collaboratively to provide overflow and backup support for other Administrative team members and their related sub-departments as needed. Models and acts in accordance with REI’s guiding values and mission.

• Manages calendaring functions and meeting agendas for divisional vice presidents, directors and managers
• Expert user in workplace productivity tools focusing on Microsoft Office products
• Coordinates and supports activities such as office moves, IT support, budget reconciliation, new hire onboarding
• Provides administrative, project, and office technology support to the organization, divisional vice presidents, directors and managers within assigned sub-departments
• Troubleshoots PC/software issues and acts as liaison to the IT Department
• Reconciles and tracks financial reports and expenses/spending and submits invoices
• Hybrid role
• Provides overflow and backup support to other Administrative team members, including in person in our Media Studio in Sumner.
• Ability to effectively interact and represent REI with internal and external company contacts
• Plans and executes team travel, team events and meetings for whole organization and sub-departments
• Pursues process improvements to reduce resource time
• Identifies savings opportunities and participates in budget management when appropriate
• Prepares presentations and assists in building agendas and meeting materials
• Executes special projects as assigned by management

Bring your passion and expertise

• Works independently within scope of responsibilities, anticipates problems, and uses sound judgment to act appropriately.
• Is able to effectively troubleshoot office technology issues.
• Works smart by setting effective work goals, establishing priorities, and planning well in order to produce quality work.
• Actively participates and collaborates with others on one's own team and across REI for the achievement of business goals.
• Challenges the status quo, champions change and influences others to change.
• 5+ years administrative experience
• Experience with project site design and maintenance (e.g. Sharepoint).
• Delivers effective communications; verbally, written, and over the phone. Exercises discretion and diplomacy at all times.
• Clearly conveys and accurately receives information by a variety of methods and in various situations.
• Acts upon opportunities and involves and influences others in the accomplishment of worthwhile organizational goals.
• Demonstrates attention to detail, a commitment to accuracy and thoroughness.
• Executes effectively by using resources efficiently, meeting deadlines, and keeping others informed of work plans and progress toward goals.
• Uses and builds business knowledge, innovative thinking, and sound judgment in the solution of problems or the pursuit of business opportunities.
• Consolidates information from various sources including feedback from others to reach sound decisions.
• Considers the ultimate impact of decisions and actions on internal and external customers.
• Builds rapport with people inside and outside the organization.
• Expert experience with MS Office Suite and web browsing/research.

REI hires, trains, and promotes regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law. We remain deeply committed to making the Co-op a place where everyone can feel safe and be themselves. Join us.