Office And Recruiting Coordinator

Job Summary

Are you looking for a company to nurture your talents and help you grow into a thriving professional? Do you delight in providing an exceptional customer experience? The Panzura People Ops team is looking for someone to support the day-to-day management and office experience of the Dallas Office as well as coordination and scheduling for the Recruiting Team. This position requires an individual who is organized, has strong relationship-building skills, and can consistently deliver precise and high-quality work.

This role is a full time, in-office position.

Responsibilities

• Communicate directly with candidates (phone & email) about their availability to interview with teams both virtually and in-person as needed. Provide an amazing candidate experience to all candidates that interview with our team.
• Open and scan all inbound mail to the specific department daily.
• Candidate Experience & Communication:
  • Communicate directly with candidates (phone & email) about their availability to interview with teams both virtually and in-person as needed. Provide an amazing candidate experience to all candidates that interview with our team.
• Recruiting Administrative Tasks:
  • Process all offer letters with attention to detail and making minimal to no mistakes, appropriate background checks, and kicking off onboarding workflows.
• Process all offer letters with attention to detail and making minimal to no mistakes, appropriate background checks, and kicking off onboarding workflows.
• Recruiting Coordination:
  • Own day-to-day administrative and coordination tasks to facilitate hiring across the business for all locations (US, Mexico, UK, India).
• Be in the Dallas office and available to the team from 8am to 5pm Monday through Friday.
• Systems:
  • Manage the proper tasks within the ATS (UKG) to transfer data for creating new requisitions, opening and closing jobs, and offers.
• Schedule all virtual and in-person interviews and panels, ensuring the proper interview panels are being used, interview invitations include all important information, and managing reschedules and calendar changes in real time as needed.
• Coordinate all training rooms, all-hands areas, and other large bookable space calendars for team and employee requests via Robin.
• Own day-to-day administrative and coordination tasks to facilitate hiring across the business for all locations (US, Mexico, UK, India).
• Maintain the facilities applications for the offices; Robin, Jamboard, AppleTV, etc
• Manage the proper tasks within the ATS (UKG) to transfer data for creating new requisitions, opening and closing jobs, and offers.
• You will be the first point of contact in the office, accepting mail and packages, ensuring the office space and kitchen are organized, clean and maintaining stock levels of supplies.
• Office Management:
  • Provide top-notch customer service for employees and office visitors by greeting them warmly, answering questions, and assisting with requests.
  • You will be the first point of contact in the office, accepting mail and packages, ensuring the office space and kitchen are organized, clean and maintaining stock levels of supplies.
  • Open and scan all inbound mail to the specific department daily.
  • Ensure that the office supply areas, parents’ rooms, wellness rooms, phone booths, and conference rooms are fully stocked, neat, and organized.
  • Coordinate all training rooms, all-hands areas, and other large bookable space calendars for team and employee requests via Robin.
  • Host team lunches and events at the office under the direction of the SVP of Culture and Administration
  • Be in the Dallas office and available to the team from 8am to 5pm Monday through Friday.
  • Maintain the facilities applications for the offices; Robin, Jamboard, AppleTV, etc
• Ensure that the office supply areas, parents’ rooms, wellness rooms, phone booths, and conference rooms are fully stocked, neat, and organized.
• Host team lunches and events at the office under the direction of the SVP of Culture and Administration
• Provide top-notch customer service for employees and office visitors by greeting them warmly, answering questions, and assisting with requests.
• Interview Scheduling:
  • Schedule all virtual and in-person interviews and panels, ensuring the proper interview panels are being used, interview invitations include all important information, and managing reschedules and calendar changes in real time as needed.

Requirements

• Associate Degree required; Bachelor’s Degree preferred
• Proficient with systems such as excel and an ability to pick up new systems quickly.
• Experience with using Outlook for scheduling preferred.
• Excellent verbal and written communication skills.
• History of handling confidential and/or sensitive information preferred.
• At least 2 years of relevant experience working as a Recruiting Coordinator, Office Manager or Coordinator. Ability to be in office and available regularly - Monday- Friday 8:00 am - 5:00 pm
• Ability to balance detail and accuracy with speed and prioritization; history of delivering quality work.

Panzura is an Equal Employment Opportunity employer. It is our policy to provide equal opportunity to all employees and applicants and to prohibit any discrimination because of race, color, religion, sex, national origin, age, marital status, sexual orientation, genetic information, disability, protected veteran status, or any other consideration made unlawful by applicable federal, state or local laws. Employees will be treated on the basis of their job-related qualifications, ability, and performance. It is also our policy that sexual harassment or any other kind of harassment including harassment based on sexual orientation will not be tolerated. The foundation of these policies is our commitment to treat everyone fairly and equally and to have a bias-free work environment.

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