Office Manager Jobs

Responsibilities

Meritage Homes is looking for an Office Manager to perform senior level Executive Assistant responsibilities for our DFW Division President. This role requires ability to exercise initiative, discretion, judgment, tact, and diplomacy with sensitive, complex, and highly confidential information in a very fast-paced environment. The incumbent is responsible for providing advanced, diversified, and confidential administrative duties that require broad and comprehensive experience, skill, and knowledge of organizational policies and practices.

• Presentation development and editing
• Copying, collating, binding – desktop publishing
• Report creation
• Compose letters, reports, emails, proposals, as needed
• Mail, phone lists, schedule meetings, process invoices, set up vendors, set up new hire computers and work stations, etc.
• Plan, coordinate, and administer small and large events
• File (paper and electronic) maintenance and organization
• Create and manage expense reports
• Calendar management and scheduling
• Travel planning and coordination
• Coordinate Web and Video conferences

In addition, this person will also effectively perform a variety of HR responsibilities, including opening requisitions, conducting background checks, maintaining organization charts, developing and maintaining talent analysis documents, maintaining employee files, conducting new hire orientations, setting up new hires and completing necessary paperwork, preparing new employee announcements and on-board plans, and conducting exit interviews when needed.

Qualifications

• Superior organization and project management skills.
• College degree preferred with 5-7 years’ experience supporting executives.
• Flexible – able to excel in a fast paced environment with changing priorities.
• Advanced level technical skills with Microsoft Office tools, Word, PowerPoint, Excel, and Outlook required. Visio a plus.
• Proactive – anticipates needs and takes action.
• Exemplary written and verbal communication skills.
• Office management experience a plus.
• Ability to maintain confidential and proprietary information and data.
• Experience in real estate, commercial, property management, construction or home building industry preferred, but not required.
• Strong experience developing processes/procedures and process flow documents.
• Ability to work independently, think critically, and exercise delegated decision making

Overview

Are you looking for an incredible career opportunity? Then Meritage Homes is the place for you! From the homes we build to the careers we offer, we believe in quality.   Meritage Homes is the ENERGY STAR® Partner of The Year in Sustained Excellence for being a leader in protecting the environment and advancing energy efficiency in homebuilding. We are looking for candidates who are excited about furthering their careers, as well as being a part of an organization that helps people live happier, healthier lives. With over 100,000 homes built, Meritage Homes is looking for professionals who are self-starters and want to help our organization grow by providing new and innovative ideas.

When joining Meritage Homes, you and your career can benefit in several ways, including:

• Strong benefits
• Maintain a competitive drive to be the best
• Team-oriented environment where all individuals play an integral role in the company
• Flexibility in work-life integration
• A work environment that encourages creativity and innovative ideas from every level
• A competitive pay structure
• State of the art technology to provide an optimal working environment
• Opportunity to further your career in a growing national organization
• Team atmosphere where every individual is considered a vital asset
• An organization that lives by its core values everyday