Executive Administrative Manager Jobs

You will only be considered for the position if you email [email protected] the responses to the screening questions at the bottom of this job description.

We are seeking a Project Leader who will coordinate a small team, provide administrative support & accountability, and report progress weekly to the CEO. The “project” is to implement a documented system for building & coordinating a skilled team of Subject Matter Experts serving our Ideal Clients. The successful candidate will also be asked to protect our CEO’s time via calendar management, email management, and ensuring that all important interactions are well documented. The job title is “Operations Manager” (OM) and this position will entail…

✔ Project Leadership and Oversight

▪ You will lead an on-going project for our team to deliver an extraordinary client

experience to deliver Truly Comprehensive Financial Services™ to our Ideal Client

community.

As Project Leader, you will

• Coordinate 3 client progress meetings annually for each of our Ideal Clients. To hold our team accountable so that everything assigned gets done for clients on time.
• Manage the project to fill five (5) Subject Matter Expert vacancies we need to fill

✔ Additional “Operations Manager” skills required

✔ Calendar Management: Manage our CEOs appointment calendar

✔ Email Management: Respond to our CEOs business emails

✔ Meeting documentation: Ensure every interaction between team members is documented

Compensation: This is a full-time paid position with compensation based upon skill and experience. We are willing to pay a premium for effective “project leader” experience along with strong administrative/operations and management skills.

Work Time Zone: We work approximately 8 hour days, normal business hours, Mon – Fri U.S. Pacific, Central and Eastern (depending)

Who We Are: We are a small business, composed of a closely-knitted team (5 people) serving a small community of Ideal Client families. Our team’s goal is to coordinate every aspect of our client’s personal financial affairs so they can go live their ideal lives, worry-free. A strong team is required.

PLEASE NOTE;

In order to be considered for an interview, please send the answers to the following screening questions to [email protected] :

• Describe a project that, without your leadership, the objective would not have been met …or the outcome would not have been as successful.
• We’re seeking a skilled administrative support professional who’s well “above average.” What makes an ideal candidate “above average?”What should we look for?What’s above-average about you?
• Describe projects you’ve led, where “attention to detail” was critical? How did you hold team members accountable for accurate work? How did you ensure there were never any careless errors?