Remote Executive Administrative Assistant @ Autonomous Driving Technology Leader

Talentify helps candidates around the world to discover and stay focused on the jobs they want until they can complete a full application in the hiring company career page/ATS.

Note: Hiring Company sponsors OPT, H1B, and Green Card (PERM) visa applications.

About Hiring Company

Hiring Company’s mission is to design a vision-oriented artificial intelligence system for autonomous vehicles from the ground up. The system will deliver unprecedented inference performance through novel edge processing, allowing vehicles to see farther and make driving decisions faster than humans while consuming minimal amounts of energy. We’re looking for self-motivated team members who crave a challenge and feel energized to roll up their sleeves and help realize Hiring Company’s enormous potential.

Backed by Celesta Capital, Continental, Robert Bosch, GreatPoint Ventures, Toyota AI Ventures, BMW i Ventures, The Mayfield Fund, and other leading VC partners, the company is headquartered in San Jose, California with additional operations in Munich, Germany. We value having diverse teams and want you to grow as we grow—whether you’re just starting out in your career or managing a large team, you’ll be amazed at the magnitude of your impact.

About The Role

We are looking for an experienced Executive Assistant to provide high-level administrative support to the CEO and other senior staff. This position requires the individual to exercise judgment and initiative, practice a high degree of

flexibility, operate effectively in a fast moving environment and multi-task in order to get the job done. The desired candidate will work on assignments that are sensitive in nature with high-level

contacts inside and outside the company.

Responsibilities

• Arranges travel and accommodations for executives
• Answering phone calls in a polite and professional manner
• Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff. Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping
• Performs additional duties as assigned by executives. Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
• Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff

Job Requirements

• This position requires the individual to exercise judgment and initiative, practice a high degree of flexibility, operate effectively in a fast moving environment and multi-task in order to get the job done
• Will require building relationships with other departments in order to accomplish tasks and achieve goals
• Will work on assignments that are sensitive in nature with high-level contacts inside and outside the company. Ability to keep confidentiality is of critical importance

Required Skills/Abilities

• Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software
• Excellent organizational skills and attention to detail
• Extensive knowledge of office administration, clerical procedures, and record keeping systems
• Able to type a minimum of 50 words per minute.
• Ability to function well in a high-paced and at times stressful environment.
• Extremely proficient with video conferencing
• Excellent time management skills with a proven ability to meet deadlines
• Excellent verbal and written communication skills
• Extremely proficient with G-Suite

Education And Experience

• Minimum 5 years experience as a successful administrator supporting a VP level in a complex and dynamic environment
• High school diploma required; Bachelor's degree in Business Administration or related field preferred

Remote Requirements

• Able to flex hours to support needs of leaders in different time zones
• Reliable internet access
• Reasonable workspace that includes a desk

Reasons To Consider Joining Hiring Company

• Ground floor opportunity with the team; be part of sha