Executive Administrative Assistant Ii- Remote ($22.00 - $23.00 / Hour)

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Job Summary

Title: Administrative Assistant II

Location: 100% remote that can work in CENTRAL time zone

Duration: Open ended w2 contract/full time hours

Shift: M-F 9-6 CST

For immediate review and consideration, please send resume to [email protected]

Are you an organized, detail-oriented individual with exceptional communication skills? Are you passionate about helping others and thrive in a fast-paced environment? We are seeking an administrative assistant to join our team and support by creating, managing, and maintaining meetings and calendar.

As an administrative assistant, you will be responsible for coordinating meetings, responding to requests, resolving scheduling conflicts, and providing exceptional customer service to our managers and clients. If you have a proven track record of exceeding expectations, are an excellent problem-solver, and enjoy multitasking, we want you to apply for this exciting opportunity today!

location: Irvine, California

job type: Contract

salary: $22 - 23 per hour

work hours: 8am to 5pm

education: High School

Responsibilities

• Providing visitors with Guest Wi-Fi connectivity procedures/information
• Respond to meeting requests
• Coordinate Reserving rooms, on-site food and beverages or other in person requests.
• Sending/Responding to meeting polls
• Coordinate visitor arrival with local Client Admin
• Processing external visitor requests
• And any other additional ad-hoc scheduling support as needed and when required
• Handle and resolve scheduling conflicts with meeting participants
• Maintain exceptional interpersonal, written, and verbal communication with managers and client admin
• Conduct all business in a professional and ethical manner

Job Requirements -Must have reliable internet connection

Quiet room to work from

USC

Desired Skills & Experience -- strong customer service skills and ability to interact with all levels of management and staff.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
• Strong time management skills
• Experience with Concur or similar expense management software
• Strong customer service skills and ability to interact with all levels of management and staff.
• Ability to multitask and prioritize effectively
• Experience in a corporate environment supporting senior level managers
• Strong organizational skills and attention to detail
• Experience with Outlook 365 and calendar management
• Excellent verbal and written communication skills
• Ability to work independently and as part of a team
• Strong work ethic and ability to maintain confidentiality
• Knowledge of travel booking and itinerary management

Qualifications

• Experience level: Experienced
• Education: High School
• Minimum 3 years of experience

Skills

• Administrative
• Administrative (2 years of experience is required)

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [email protected].

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).

Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.

We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

For certain assignments, Covid-19 vaccination and/or testing