Events Coordinator And Executive Administrative Assistant

: Remote Events Coordinator and Administrative Assistant

About Us: The Association of Accredited Naturopathic Medical Colleges (AANMC) is the esteemed member organization representing accredited doctoral programs of naturopathic medicine in North America. As a forward-thinking organization, we are on the lookout for a highly motivated and skilled independent contractor to join our team as an Events Coordinator and Administrative Assistant. This is a fully remote position, offering flexibility and a chance to work in a dynamic virtual environment. We value creativity, diversity, and innovation, and we welcome applicants who share our passion for natural and complementary medicine.

Job Overview: As an Events Coordinator and Administrative Assistant, you will be a pivotal force behind our outreach efforts and internal coordination. This multifaceted role demands a proactive and highly organized professional with exceptional communication skills and the ability to take the lead in event planning and administrative tasks. You will be instrumental in creating meaningful connections with various stakeholders while ensuring the smooth execution of events and maintaining the high standards of our organization.

Responsibilities:

• Event Coordination: You will be responsible for planning, organizing, and coordinating representation and logistics for various pre-health conferences and events throughout North America. This includes college fairs, board meetings, webinars, annual conferences, classroom presentations, and virtual fairs.
• Webinars and Workshops: Coordinating registration, speakers, promotion, and reporting for monthly webinars will be one of your primary tasks.
• Communication Management: Ensuring consistent and engaging communication is vital. You will handle interactions via phone, email, and website chat with prospective students, advisors, naturopathic doctors, and the general public, promoting the brand image of AANMC. You will assist in review of newsletters, blogs, and web content to ensure consistency in event promotion and messaging.
• Centralized Residency Application Management: You will update residency application services communication, manage the residency portal, and respond to inquiries from resident applicants and sites. Reporting on residency cycle performance will also be part of your responsibilities.
• Executive Support: Managing calendars for the executive director and several committees is essential, along with maintaining AANMC digital files and assisting with marketing inventory for external events.

Requirements:

• Self-Motivation: As an independent contractor, your self-motivation and ability to work efficiently will be essential to succeed in this remote role.
• Problem-Solving: Proactive problem-solving and strong decision-making skills will help you navigate challenges and find creative solutions.
• Communication Skills: You possess excellent written and verbal communication skills, allowing you to engage effectively with prospective students, AANMC volunteers, and other stakeholders.
• Experience: Proven experience as a remote executive assistant or in a relevant remote administrative role is essential for this position.
• Organizational Skills: Strong time management, meticulous organizational skills, and attention to detail are crucial in handling multiple tasks and meeting deadlines in a fast-paced environment.
• Tech Savviness: In-depth expertise with MS Office suite, Zoom, Doodle, Active Campaign (email management system), Gmail, Google Calendar.

Personal Qualities:

• Adaptability: You thrive in an ever-changing work environment, welcoming the unique challenges each day brings.
• Flair for Language: Your natural flair for language and communication shines through in your writing and interactions.
• Love for Natural Medicine: An appreciation for the benefits of natural and complementary medicine will enhance your connection with our mission and stakeholders.
• Passion for Diversity: You embrace diversity and equal opportunity and understand its positive impact on our work. You believe that an inclusive team leads to a more innovative work environment.

Join our team and become an integral part of a dynamic organization that values its contractors and promotes professional growth. If you are a proactive, detail-oriented, and self-motivated professional, we invite you to apply for this exciting opportunity!

How to Apply: Qualified applicants should submit a detailed cover letter, writing sample and CV to [email protected] describing relevant experience and why you think you would make a great and reliable addition to the team.

Note: This is a fully remote, independent contractor role with flexible working hours. Occasional weekend work may be required. Workload will vary between 20-25 hours per week, however inquiries are expected to be responded to in a timely, daily manner.