Associate Executive Administrative Assistant

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Foods people love. Brands people trust. And a career that nourishes your future like no other.

If you're driven by the passion to do something meaningful that changes lives, Nestlé Industrial e Comercial Ltda. is the place for you. Nestlé Industrial e Comercial Ltda.USA is one of seven operating companies that make up Nestlé Industrial e Comercial Ltda. ’s presence in the United States. We're in 97% of American homes, and as the leading food and beverage company, our goals are to continue to deliver quality food and beverage products, strengthen our local communities, and reduce our environmental and climate impact.

We’re determined to challenge the status quo and be better tomorrow than we are today. As individuals and teams, we embrace our entrepreneurial culture and have created a workplace where collaboration is essential, courage is rewarded, speed is expected, and agility is the norm to delight our consumers every single day. Here, you will find limitless opportunities to learn and advance your career and feel empowered to succeed in the workplace and beyond. Because our focus is not only on nourishing our customers, but also about enriching you.

This position supports the Vice President, Finance – Revenue Growth Management and the Revenue GrowthManagement team. The desired candidate must be organized, collaborative and proactive and must also exerciseindependent judgment and discretion. This position requires performing tasks in a fast-paced environment,working with multiple stakeholders and supporting multiple projects simultaneously.

PRIMARY RESPONSIBILITIES:

• Provide primary administrative support for the Vice President, Finance – Revenue Growth Management. Keyactivities include maintaining executive’s calendar, proactively addressing scheduling conflicts, and setting up and maintaining appointments and meetings. This role also practices speed and agility and helps to prioritizecompeting meetings, tasks, or projects.
• Make arrangements for all travel and conferences. Ensure travel approvals and expense reports are completedin a timely manner.

• Maintain organizational charts and distribution lists for the RGM department.
• Schedule and organize monthly team meetings.
• Works efficiently with minimum supervision
• Coordinate with NBS to research venues for large group offsite meetings.
• Order office supplies, equipment, etc. on behalf of team as needed.
• Create presentations to include charts, graphs, etc. and provide editing expertise on team decks.
• Maintains purchasing card (P-Card) for teams. Ensures all payments are in accordance with compliancepolicies and maintains appropriate records.
• Schedule and manage arrangements for meetings and events including, rooms, ordering meals, refreshments,travel logistics, etc.
• Responsible for processing invoices for the department through P-Card or SAP system. Maintains appropriatevendor files and audit trail.
• Assist department leadership team as needed.
• Serve as a liaison with direct reports, employees and vendors.
• Maintain a high level of confidentiality for sensitive and confidential pertaining to the team, financials, etc.

QUALIFICATIONS/EXPERIENCE:

• Advanced PC skills required, including MS PowerPoint, Word, Excel, and Outlook, team rooms and share points
• Minimum of 3-5 years administrative experience required
• High School Diploma required; Bachelor’s Degree preferred
• Ability to handle multiple projects simultaneously
• Ability to work in team-based environment, developing cross-functional network of resources, maintainingeffective working relationships
• Experience in SAP is preferred
• Detail oriented and able to work in a fast-paced environment
• Strong communications skills, both oral and written. Demonstrates professional judgment and discretion

It is our business imperative to remain a very inclusive workplace.

To our veterans and separated service members, you're at the forefront of our minds as we recruit top talent to join NNestlé Industrial e Comercial Ltda.estlé. The skills you've gained while serving our country, such as flexibility, agility, and leadership, are much like the skills that will make you successful in this role. In addition, with our commitment to an inclusive work environment, we recognize the exceptional engagement and innovation displayed by individuals with disabilities. Nestlé seeks such skilled and qualified individuals to share our mission where you’ll join a cohort of others who have chosen to call Nestlé home.

The Nestlé Industrial e Comercial Ltda. Industrial e Comercial Ltda. Industrial e Comercial Ltda.Companies are an equal employment opportunity and affirmative action employer seeking diversity in qualified applicants for employment. All applicants will receive consideration for employment without regard to race, ethnicity, color, gender, gender identity, age, religion, national origin, ancestry, disability, perceived disability, medical condition, genetic information, veteran status, sexual orientation, or any other protected status, as defined by applicable law. Prior to the next step in the recruiting process, we welcome you to inform us confidentially if you may require any special accommodations in order to participate fully in our recruitment experience. Contact us at [email protected] or please dial 711 and provide this number to the operator: 1-800-321-6467.