Chief Of Staff / Executive Assistant / Administrative Assistant

About the Job

• Industries: AI, Automotive, Beauty, Consumer Electronics, Cosmetics, Construction, E-Commerce, Energy, EV, Fashion, Financial Services, Healthcare, Investment, Manufacturing, Technology, and more.
• Location: CA, TX, MI, IL, GA, NJ, NY, PA, CT, and more (remote included)
• We are confidentially engaged to support our VVIP clients on identifying a highly motivated individual for the roles of Chief of Staff (senior), Executive Assistant, or Administrative Assistant supporting Executive and Leadership Team.
• [VVIP HRCap Clients] - Start-ups, PEs, JVs, Global SMBs, Fortune 500s
• The successful candidates will demonstrate initiative and proven experience working in a fast-paced, often ambiguous and fluid environment. They must be a self-starter, able to work in a highly collaborative, and versatile environment handling an array of duties and responsibilities with a particular focus on time management and multi-tasking abilities.
• Title: Chief of Staff / Executive Assistant / Administrative Assistant
• Job Summary

Responsibilities

• Provide project management and maintain momentum on high-priority projects, including but not limited to, staffing and resource planning, onboarding new department members, and strategy development for efficiencies among teams
• Manage multiple, unrelated, priorities cohesively
• Provide support to executive leadership on time-consuming tasks to drive a more efficient organization.
• Exhibit strong attention to detail, ability to adapt to daily schedules and routines, and a focus on efficiency without sacrificing quality
• Attend executive meetings and manage follow-up notes and activities
• Maintain schedules and coordinate calendars, events, meetings, and appointments. Arrange travel as needed
• Organize and set up department events
• Screen and delegate incoming calls and provide other general assistance as required.
• Maintain files (e.g. electronic and pager)
• Read and analyze incoming correspondence to determine the significance, prioritize, and independently respond or draft response to and/or forward onto others to manage
• Perform potentially confidential and complex administrative duties involving Excel, Word, and PowerPoint including, typing letters, creating/updating spreadsheets, and compiling presentations

Qualifications/Requirements

• Forward-thinker with a proactive mindset and attention to detail
• Self-motivated team player with a desire and drive to learn and grow
• Operate efficiently, learn, adapt quickly, and lean forward
• Follow directions thoroughly and maintains confidentiality of any company-sensitive information
• Problem-solver with sound business judgment
• Tech savvy – proficient with Microsoft Office or Google Workspace
• Ability to navigate across the broader organization
• Outstanding interpersonal skills, both verbal and written
• Excellent prioritization and organizational skills