100% Remote--- Business Support/ Executive Administrative/ Assistant--W2 Contract

Role: Business Support/ Executive Administrative/ Assistant

Location: Remote (PST/MT)

Job Type: Long Term Contract

Required

Years of Experience Required 4-6 years minimum

Job Requirements

The executive assistant serves as the main point of contact for managers, staff members, customers, and other outside partners. Controls the flow of information in a timely and precise manner. Manages a complicated calendar. The ideal applicant should be able to accommodate various working styles while maintaining a calm and professional demeanor. You will be expected to demonstrate sound and consistent judgment, make timely decisions in fairly complex situations, and prioritize multiple projects. The ideal candidate will have great planning, organizational, time management, and problem-solving abilities in addition to excellent calendar management abilities. Manage a high level of confidentiality and has good communication abilities both in writing and verbally.

Candidates should have 5 years' experience or more as a Senior Business Administrator or Executive Assistant.

Must be a solid user of Microsoft 365 suite and a strong user of Microsoft Teams.

Responsibilities

Complex calendar management. This includes collaboration with internal and external teams to schedule meetings, attention to detail, accuracy, timeliness, conflict resolution and alignment to the teams' priorities and commitments.

Procure hardware/equipment, software, office supplies and reference materials for team members and new hires.

Team security group and distribution list ownership and maintenance.

Coordination and logistical support for team meetings, morale events, office moves.

Manage team headcount: processing new requisitions in Microsoft tools including partnering with the hiring managers and recruiting team.

Mange the backfill process for the organization and coordinate onboarding

Partner with the business manager to manage processes

Interaction level with sponsor/team - Moderate, a lot of self-driven work. You will have a constant stream of communication with the admins in other orgs via email etc.

Manage email communications for the Intern program