Executive Administrative Assistant/Coordinator (Remote) ($25.96 - $34.62 / Hour)

Talentify helps candidates around the world to discover and stay focused on the jobs they want until they can complete a full application in the hiring company career page/ATS.

At Hiring Company, we’re on a journey to do our best. Helping the customers and businesses we serve to make better and smarter financial decisions and enabling the communities we support to grow and succeed. We believe it takes all of us to bring our shared ambition to life, and each person is unique in their potential. A career with Hiring Company gives you a wide, ever-growing range of opportunities to discover what makes you thrive at every stage of your career. Try new things, learn new skills and discover what you excel at—all from Day One.

At Hiring Company, we're passionate about helping customers and the communities where we live and work. The fifth-largest bank in the United States, we’re one of the country's most respected, innovative and successful financial institutions. Hiring Company is an equal opportunity employer committed to creating a diverse workforce. We consider all qualified applicants without regard to race, religion, color, sex, national origin, age, sexual orientation, gender identity, disability or veteran status, among other factors.

This role reports to the leader of the talech team. At talech, our mission is to use technology to empower business owners with the tools and insights needed to grow their business and achieve their goals. With talech software, business owners can streamline operations, grow sales, and understand their business. We are looking for an Administrative Business Partner who is energized by our mission. You anticipate the needs of key leaders. You help the entire team stay focused on the most important things by actioning business and administrative issues in advance. You act with urgency. You strategically focus your efforts to maximize the team’s impact. You are organized and able to communicate effectively with people across multiple business areas, functions, and levels. While you will work behind the scenes, you will power the potential of the people you support as well as the business owners we serve.

Your responsibilities include building and executing on administrative systems and processes—which include, but are not limited to:

• Maintaining up-to-date org charts, access, and distribution lists (e.g., team and all employee list)
• Supporting talech co-leaders and leadership team—e.g., arranging travel, owning special projects, organizing team gatherings, responding to requests for information, organizing office space
• Ordering and maintaining technology and workspace management for staff
• Coordinating access and approval for hardware, software, and bank badge access for the executive team
• Helping support the Palo Alto office location by coordinating team visits, team meals, and general office maintenance.
• Assisting with meeting coordination and calendar management for talech leaders
• Actively participating in planning, execution, and post-meeting activities for executive in-person meetings and team in-person moments that matter (e.g., capturing key discussion points, synthesizing them, and sending summaries)

Basic Qualifications

• Five to eight years of experience in administrative and support staff activities
• High school diploma or equivalent

Preferred Skills/Experience

• Ability to handle multiple tasks at one time and perform well in cha
• Strong computer skills, especially Microsoft Office applications
• Excellent verbal and written communication and grammatical skills
• Broad set of organizational skills to enable the team to focus
• Strong customer service focus and skills
• Attention to detail and the ability to work independently and with urgency
• Ability to take responsibility for multiple tasks/projects and deadlines simultaneously