Event Coordinator/Project Manager

Hello, Event Coordinators/Project Managers!

My name is Amber Spears, the owner and founder of Four Rooms and East 5th Avenue.

About the company:

The Four Rooms is a community of entrepreneurs who come together to build life-changing connections at exclusive, highly curated events that generate massive, trackable ROI and exponential business (and personal) growth.

It’s the only mastermind where every event is 100% tailored to the needs of each individual member and one of the few masterminds that consist of entrepreneurs who are effectively shifting the landscape of their industries.

About the role:

We are seeking a highly motivated individual to join our team as an Event Coordinator/Project Manager. In this role, you will be responsible for managing and coordinating events for FourRoomsMastermind. The role requires someone who is organized, detail-oriented, and can make quick decisions while problem-solving creatively.

This is a part-time position (20-24 hours per week) with the potential for additional hours during in-person events. The Event Coordinator/Project Manager will need to have the ability to travel to our events held in locations such as New York, San Diego, Tampa, and Austin.

We are particularly interested in candidates based in the Eastern or Central Time zones, with bonus points given to those near the Austin area, although this is not a strict requirement.

Responsibilities:

• Assists Membership team with projects as needed/bandwidth allows
• Managing Event Timelines (Agenda, Run of Show, load in/out, speaker check-in, etc.)
• Working with hotel sourcing agents & venue sourcing companies to locate hotel and event space & negotiate with them
• Helps the Membership team provide support to positive member experiences at events
• Point of Contact for Team, Vendors, and Venue for all things event related
• Request for Proposals & Bid work for our four remaining events & next year's schedule
• Work with speakers and sponsors to ensure their event needs are met
• Vendor Selection & Negotiation
• Maintain clean event records for easy reporting of event details like attendees expected and actual attendance
• Project Manage designers and printers for event materials (digital & physical)
• Managing Event Budgets
• Planning of set up, decor, food and beverage selections, audio-visual needs, entertainment, activities, and other experiences as directed by leadership
• Can draft event-specific SOPs related to any processes they create for themselves or their team

Qualifications:

• Ability to Problem Solve (Creatively)
• Customer Focused
• Very Detail Oriented
• Tech savvy & Able to Learn New Systems
• Isn't hurt by plans changing or ideas not being used
• Prior event experience or familiarization with this industry
• Ability to Think Through and Make Decisions Quickly
• Organized

Benefits:

• Work with a fully remote team
• Location independence
• Completely remote and flexible schedule
• Working with exciting businesses and projects

If this sounds interesting to you please proceed with your application.