Project And Event Manager

Our firm

Tapestry Networks works closely with hundreds of executives and non-executive directors from the world’s largest companies to help them become more effective in their roles. We do this by convening peer learning forums—network meetings—where they learn from one another, explore new ideas, and collaborate to solve problems. We also publish thought leadership based upon our independent research and the insights drawn from these network meetings. Most of our work is funded by third-party sponsors who seek to drive progress in their sectors, to enhance trust in the capital markets, and to advance the state of leadership.

The Role

Project and event managersare responsible for all administrative tasks related to the ongoing operation of our networks. They are in direct, regular contact with the offices of CEOs, corporate directors, top government officials, and other senior leaders – and are highly successful at building and maintaining these relationships. The ideal project and event manager will have superior organizational skills, excellent oral and written communication, strong attention to detail, and the ability to work effectively across multiple projects in a fast-paced and highly collaborative setting.

Responsibilities include:

Team support

• Schedule all internal and external team calls and meetings
• Generate team meeting agenda and meeting minutes in conjunction with the associate
• Determine, communicate, and track team meeting action items
• Provide travel support for team
• Administer team file-sharing space and coach team members on usage practices

Network and member support

• Generate project timelines, identify milestones, and monitor deadlines
• Update information and communications in CRM database
• Support document preparation and distribution, i.e., proofread, identify and correct document format issues, and distribute electronic material as needed
• Anticipate and plan for requirements of tasks, execute tasks in a timely manner, and know when to ask for help
• Work with external vendors (including printers and copy editors) to ensure that high standards for service quality and delivery deadlines are met consistently
• Assist with member- and guest-related event logistics to ensure hotel, ground transportation, and meeting needs are met
• Develop strong working relationships with network members, sponsor executives, and guests via direct communication or through their executive assistants; keep team aware of relationship quality or member/sponsor issues as they arise

Event support

• Coordinate meeting requirements and act as Tapestry’s main voice with meeting venue or virtual platform; this can involve working with sponsor staff as well
• Manage event production, including creating the meeting portal on the website, producing meeting materials (tent cards, badges, signs, etc.)
• Provide on-site and virtual administrative and logistical support to team, members, guests, and sponsors; quickly solve problems as they emerge at events
• Create a welcoming atmosphere at events including greeting members, sponsors, and guests

Company support

• Provide collaborative support for other networks or internal Tapestry projects as needed
• Provide administrative support to one or more Tapestry leaders, including expenses, travel, and calendar management
• Provide constructive feedback on practices to continuously improve Tapestry's processes

Candidate Profile

The ideal project and event manager will have very high standards for his or her work, with great attention to detail and timely follow-through.

Key competencies include:

• Motivated by teamwork; enjoy working in highly collaborative environments
• Enjoy multi-tasking and can prioritize work streams effectively under deadline, with timely execution and resolution of action items
• Intellectually curious and able to learn quickly
• Open to feedback and learning; willing to coach and teach others
• Ethical, confident, creative, and positive attitude
• Track record of achievement in personal or professional setting
• Proactive mindset and approach: able to think several steps ahead in a project plan, anticipate teammates’ needs, and suggest improvements to existing processes

Desired background and qualifications include:

• BS/BA degree (or equivalent) and 2-3 years' professional experience in an environment with senior-level executives
• Experience preparing and proofing documents for an executive-level audience
• Ability to make complex travel arrangements
• Excellent word processing capabilities with attention to templates, style sheets, and formatting
• Experience with developing and maintaining project plans, and managing multiple projects/work streams simultaneously
• Willingness and ability to travel, including potential international travel, at least 10–12 times per year
• Technology-savvy with extensive experience using Microsoft Office Suite, managing Outlook calendars, and operating Zoom
• Strong verbal and written communication skills, highly professional presence and phone manner; able to interact with board-level and C-level executives

Job Type: Full-time

Salary: $70,000.00 - $80,000.00 per year

Benefits:

• Health savings account
• 401(k)
• Referral program
• Health insurance
• Vision insurance
• Paid time off
• Dental insurance
• Disability insurance
• Parental leave

Education:

• Bachelor's (Preferred)

Experience:

• Events management: 2 years (Preferred)
• Administrative Support: 2 years (Preferred)