Event Coordinator/Project Manager - Sa

Hello, Event Coordinators/Project Managers!

My name is Amber Spears, the owner and founder of Four Rooms and East 5th Avenue.

About the company:

The Four Rooms is a community of entrepreneurs who come together to build life-changing connections at exclusive, highly curated events that generate massive, trackable ROI and exponential business (and personal) growth.

It’s the only mastermind where every event is 100% tailored to the needs of each individual member and one of the few masterminds that consist of entrepreneurs who are effectively shifting the landscape of their industries.

About the role:

We are seeking a highly motivated individual to join our team as an Event Coordinator/Project Manager. In this role, you will be responsible for managing and coordinating events for FourRoomsMastermind. The role requires someone who is organized, detail-oriented, and can make quick decisions while problem-solving creatively.

This is a part-time position (20-24 hours per week) with the potential for additional hours during in-person events. The Event Coordinator/Project Manager will need to have the ability to travel to our events held in locations such as New York, San Diego, Tampa, and Austin.

We are particularly interested in candidates based in the Eastern or Central Time zones, with bonus points given to those near the Austin area, although this is not a strict requirement.

Benefits:

• Completely remote and flexible schedule
• Working with exciting businesses and projects
• Work with a fully remote team
• Location independence

If this sounds interesting to you please proceed to the following questions.

First, answer the below questions. Shortlisted candidates will be invited to perform a paid test project or a remote interview.

Thanks and I look forward to hearing from you!

Responsibilities:

• Maintain clean event records for easy reporting of event details like attendees expected and actual attendance
• Vendor Selection & Negotiation
• Managing Event Budgets
• Managing Event Timelines (Agenda, Run of Show, load in/out, speaker check-in, etc.)
• Project Manage designers and printers for event materials (digital & physical)
• Helps the Membership team provide support to positive member experiences at events
• Assists Membership team with projects as needed/bandwidth allows
• Working with hotel sourcing agents & venue sourcing companies to locate hotel and event space & negotiate with them
• Planning of set up, decor, food and beverage selections, audio-visual needs, entertainment, activities, and other experiences as directed by leadership
• Point of Contact for Team, Vendors, and Venue for all things event related
• Work with speakers and sponsors to ensure their event needs are met
• Can draft event-specific SOPs related to any processes they create for themselves or team
• Request for Proposals & Bid work for our four remaining events & next year's schedule

Qualifications:

• Very Detail Oriented
• Isn't hurt by plans changing or ideas not being used
• Ability to Think Through and Make Decisions Quickly
• Prior event experience or familiarization with this industry
• Customer Focused
• Tech savvy & Able to Learn New Systems
• Organized
• Ability to Problem Solve (Creatively)