Event Coordinator Jobs

Conference Coordinator

Full-time contractor position

Summary of Responsibilities

• Proficiency with basic computer programming, including the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Contribute to the coordination of all aspects of tradeshows, conferences, meetings, and other events (pre-planning, and post-event wrap-up), as assigned
• Assume planning responsibilities for meetings as needed in support of Head of Events
• Ability to travel internationally to support onsite execution of tradeshows, customer events, etc., as needed throughout the year
• Serve as direct liaison for identified events to triage and support resolutions
• Works closely day-to-day with Head of Events

·Proficiency with event software, including Smartsheet, Salesforce, Zuant is preferred

Support Head of Events in adhoc tasks as needed including:

·Scheduling and/or facilitating meetings on behalf of Head of Events

·Monitoring of multiple lists and processes simultaneously

·Onsite tradeshow and event logistics management

·Updating resource material for distribution across enterprise

Minimum Qualifications

• Legal authorization to work in the U.S.
• Excellent organizational skills with a high-level attention to detail and ability to carry out multiple tasks under tight deadlines.
• 3+ years of experience planning and executing tradeshows and other events.
• Experience supporting large international tradeshows and meetings, including regional events across the country.
• Bachelor’s degree in communications, public relations, marketing, or related fields.
• Ability to obtain and maintain a public trust clearance.

Ideal Candidates Will (be)

• Demonstrated teamwork, communication (written and verbal), and organizational skills
• Be able to travel 15%, both domestic and international, and work overtime as needed to attend events and meetings (may include weekends)
• Demonstrated ability to prioritize, follow up on multiple projects and problem solve accordingly
• Self-motivated, be highly adaptable and flexible with an ability to change direction when needed
• A self-starter with a see it/own it/do it mentality who can work both independently and with a team
• Experience supporting events in the healthcare industry is preferred
• Demonstrate excellent internal and external customer service skills, strong interpersonal skills and a high degree of responsibility, initiative, and professionalism
• Positive attitude and sense of urgency with a demonstrated leadership ability
• An expert in managing multiple tasks and deadlines, have excellent problem-solving skills,