Admin Assistant / Sales Coordinator

We are looking for a highly detailed and organized Administrative Assistance / Sales Coordinator with a high mechanical aptitude and technical ability. This position will perform administrative functions to support sales, service and corporate staff. In addition to administrative functions, this position will process change orders, perform project management functions, maintain reports and others as assigned.
Our ideal candidate has an extremely high mechanical aptitude, strong organizational skills and can manage multiple projects at a time. Prior experience in related fields is a plus.
Responsibilities

• Develop and prepare regular reports on the status of projects
• Act as the point of contact for internal and external clients
• Plan meetings and take detailed minutes
• Learn the products and services offered, including industry specific sales terms in a highly detailed manner.
• Utilize MS Office products, CRM and ERP system at a moderate to high level of skill
• Prepare DMV/Title Paperwork
• Conduct special projects or other duties as assigned
• Resolve discrepancies and confer with manufacturers and other stakeholders concerning project issues and specification compliance
• Administer and supervise contract monitoring, contract administration and compliance
• Provide general support to visitors

Requirements

• Knowledge of office management systems and procedures
• Self-motivated and driven
• Clean driving record
• Working knowledge of office equipment, such as printers, scanners, etc.
• Proficiency in MS Office
• Work independently on multiple projects with tight timelines
• Prior experience with fire apparatus, ambulances or specialty vehicles is a plus
• Strong communication and interpersonal skills
• Principles and procedures of contract administration
• Excellent written and verbal communication skills
• Attention to detail and problem solving skills
• Outstanding organizational skills with the ability to multi-task
• Technical writing principles
• Comfortable dealing with numbers and the processing of financial information
• Project management skills
• Excellent time management skills and the ability to prioritize work
• Discretion and confidentiality