Coordinator, Admin Services Jobs

DEPARTMENT: Admin Services
REPORTS TO: Director, Benefits & Risk Management
STATUS: Part-Time; Non-Exempt
San Diego Padres Commitment:
The San Diego Padres are committed to creating a diverse and inclusive environment for our employees. We strive to create an environment for everyone by including perspectives from backgrounds that vary by race, ethnicity, religion, gender, age, disability, sexual orientation, veteran status, and national origin.
We strongly encourage candidates from non-traditional backgrounds, historically marginalized or underrepresented groups to apply.
If you are not sure you’re 100% qualified but are up for the challenge – we want you to apply. We believe skills are transferable and passion for our mission goes a long way.
Your role as a Coordinator, Admin Services:
The Coordinator, Admin Services is primarily responsible for front desk receptionist coverage and general admin support for the Front Office. This position is also responsible for all office supply inventory, stocking of Multi-Purpose Room (MPR) and kitchen pantries throughout the ballpark, and for miscellaneous tasks as needed to support the Front Office.
All the responsibilities we will trust you with:
Front desk responsibilities

• Takes messages when voicemail is not available, pages employees, when necessary, logs Clubhouse calls for MLB and takes messages for players and Clubhouse personnel
• Operates the Padres switchboard, directs calls and/or answers all customer questions as appropriate
• Maintains a clean and professional workstation. Ensures Front Office lobby is neat and orderly
• Greets guests with a smile, assists them with their requests, and maintains the Daily Visitor Record Keeping system (iPad check-in device)
• Serves as the first point of contact for all guests and VIPs entering through the Front Office lobby

Admin services responsibilities

• Assists with off-site records storage through retrieval and shipment of boxes as requested by People & Culture
• Assumes other duties and responsibilities as assigned by the Director, Benefits and Risk Management
• Runs errands and performs other “odd jobs” as requested
• Orders and maintains records on office supply purchases, ensuring that the budget is adhered to
• Assists People & Culture department and other departments in the organization with administrative projects, as needed
• Maintains adequate stock of paper goods (towels, napkins, plates, utensils, etc.) and beverages (bottled water, soda, coffee, etc.) for the Multi-Purpose Room and kitchen pantries and replenishes as necessary
• Serves as point-of-contact for vendors for on-site visits (Cintas, Coca-Cola, Junipers, Corodata, First Class Vending, etc.)
• Purchases supplies at Costco and Smart & Final, as needed
• Oversees the purchasing of sodas, bottled water, coffee, etc
• Assures that the office supplies adequately stocked
• Serves as key operator and assists I.T. in maintenance of all photocopy machines and maintains adequate supply of paper
• Maintains records on CocaCola, Cintas and First Class Vending invoices. Process invoices and charges back costs to other departments as appropriate

Your areas of knowledge and expertise that matter most:

• Exceptional time management and organizational skills with capacity to handle high volumes of work, multi-task, and maintain a clean and organized workspace
• Proficient computer skills including experience with MS Office products such as Word, Outlook, and Excel
• Maintain consistent, punctual, and reliable attendance
• Must have familiarity with basic office equipment, including copier, fax machine, printer, etc
• Possess strong communication skills and effectively work well with others in a collaborative, respectful manner
• Maintain professional demeanor with a high degree of discretion, integrity, and accountability
• Bilingual in Spanish a plus
• Must have strong customer service skills to deal with all levels of employees and outside vendors
• Must have some previous experience with cash handling

You will be required to meet the following:

• Must be at least 18 years of age by the start of employment
• 2 years previous admin or related experience
• Must have a valid California driver's license and a clean driving record
• As a condition of employment, you must successfully complete all post-offer, pre-employment requirements, including but not limited to a background check
• Minimum of high school diploma or equivalent required
• Minimum physical requirements: able to lift and transport up to 25 pounds

Salary and additional compensation:
Per the California pay transparency law, the hourly pay rate for this position is $19.43. Part time, non-union employees are subject to the San Diego Living Wage Ordinance and rates will increase accordingly.
In addition to your hourly rate, the Padres offer PTO, employee discounts, appreciation, and recognition opportunities.
The San Diego Padres are an Equal Opportunity Employer.