Admin Assistant I Jobs

Job Title: Admin Assistant I

Department: Operations

Reports to: Manager

Company: Associated Feed & Supply Co.

Location: West Main

Employment Category: Full Time

FLSA Status: Non-Exempt

Pay Range: $15.50 - $23.71

Summary

Reporting to the Department Supervisor, the Administrative Assistant position is responsible for assisting customers, handling all incoming and outgoing mail, ensuring that filing is completed regularly, answering phones, weigh trucks in and out, enter orders for customers and assisting the Department as necessary.

ESSENTIAL FUNCTIONS:

Essential duties and responsibilities may include and are not limited to:

• Perform general clerical duties including computer data entry, typing, and maintaining files and records
• Assist with department projects
• Additional duties as assigned
• Assist with credit rebuilds
• Accurately process invoices
• Answer customer phone calls and route calls to the correct recipients
• Work independently while multi-tasking work load for one or more departments
• Scale incoming and outgoing trucks
• Assist with credit/debit rebill
• Taking customer orders through different methods of communication (phone or in person)
• File large amounts of documents accurately
• Assist customers, by answering questions and providing information over the telephone

Additional Responsibilities

• Special projects and/or other related duties as assigned with related departments

REQUIREMENTS:

• Two (2) year degree or equivalent experience preferred
• One (1) year of customer service experience/exposure
• Strong interpersonal, oral and written communication skills
• Strong computer skills
• Detail oriented and thorough analytical abilities
• Computer proficiency including: Word, Excel and Outlook
• 10 key proficiency; good data entry skills
• Exposure and expereience with basic mathematics

COMPETENCIES:

Attendance

Attendance is essential in demonstrating dependability. A reliable team member is on time for all scheduled shifts and is present as scheduled. Any team member with two or more active steps of discipline for attendance does not meet expectations of position.

Performance

Demonstrates the skills and abilities to perform his or her job. Any team member with two or more active steps of discipline for any combination of disciplinary actions does not meet expectations of position.

Safety

Good judgement is demonstrated at all times to maintain a safe work environment. Any team member with two or more active steps of discipline for safety related incidents does not meet expectations of position.

Training

Current training is an indication of job preparedness from a safety, job skills, and food safety perspective. An employee that has completed all training expectations throughout the year as it pertains to his or her job requirements demonstrates that he or she meets the expectations of his or her position. A person that has past due trainings does not meet the expectations of his or her position.

PHYSICAL & MENTAL REQUIREMENTS:

The usual and customary methods of performing the job's functions require the following physical demands: occasional standing, walking, bending, kneeling, stooping, crouching, crawling and climbing. Occasional lifting, and or moving up to 40 pounds. Constant use of overall vision and hearing abilities; frequent detail, reading and close up work.

WORKING CONDITIONS:

Work is performed in an office environment in connection to agriculture business. Defined on site work schedule. Some travel may be required.

Our company is an equal opportunity employer committed to non-discriminatory employment practices abiding by the regulations as outlined by the EEOC. This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

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