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Executive Assistant Jobs in California

Executive Assistant ($100K) Jobs
By J.R. Berry Search Group, Inc. At Pasadena, CA, United States
Facilitating office management needs – ordering supplies, maintaining cleanliness, ordering lunches, etc.
3+ years of prior administrative experience
Comfortability with obtaining notary certification within one year of hire
Managing complex calendars and scheduling across time zones
Handling phone calls and email correspondence
Coordinating meeting logistics – setting up conference rooms, creating agendas and presentations, ordering catering, A/V setup, etc.
Executive Assistant Jobs
By Cuberg At San Leandro, CA, United States
Handles a wide range of administrative and support tasks and independently initiates and implements processes to manage projects, information, and people.
Manages the executive's schedule, meeting preparations, follow-up tasks, and complex travel arrangements.
Uses discretion, judgement, and knowledge of the organization to facilitate the executive's activities and maintain confidentiality.
Conducts research and information gathering on behalf of the executive and prepares summaries and reports.
Develops positive and strategic relationships at all levels of the organization.
May be responsible for directing and deploying support staff or other resources
Executive Assistant Jobs
By Trademark Venues At Bonsall, CA, United States
Bachelor's degree in Business Administration, Communication, Hospitality Management or a related field (preferred but not required).
Proven experience as an Executive Assistant, Manager, or similar role supporting C-level executives.
Exceptional organizational and multitasking abilities, with a keen eye for detail.
Strong communication skills, both written and verbal.
Prior experience in the events or hospitality industry is a plus.
Competitive compensation package and benefits.
Sr. Executive Assistant Jobs
By Shared Harvest | myCovidMD™ At Greater Los Angeles, CA, United States
Demonstrates management skills and builds effective relationships with colleagues, customers, and executive management.
Aid in the management of LinkedIN contacts and postings
Demonstrates sound decision-making skills based on analysis, wisdom, experience, and judgment.
Job Type: Full-time (contracted) - no benefits in the first six-month.Salaried offer with benefits available after six-month.
Manage client relations and follow up
Bachelor's degree or equivalent experience
Executive Assistant, Ii Jobs
By Paramount Pictures At Los Angeles, CA, United States
Minimum 2 years of related assistant experience
Experience in Entertainment Industry a plus
Excellent organizational skills and attention to detail
Maintains all internal team documents with the Administrative Assistant; gathering and inputting campaign updates to calendars, timelines, status reports, etc.
Assists with drafting filmmaker schedules and inputting grooming and transportation updates
Compiles and distributes national and online reviews to internal and external lists
Executive Assistant - Asap!
By Vaco At Los Angeles County, CA, United States
Able to multi-task, extremely organized, can work well with all levels of management
Over ten years of stable executive assistant experience
Working in a creative furniture design space preferred
Able to understand the CEO needs, be one step ahead of him and heavy scheduling
Heavy calendaring, managing multiple projects and expenses
Can work well under pressure
Executive Assistant To Ceo
By Aptitude Medical Systems At Goleta, CA, United States
Strong organizational and time-management skills, with the ability to manage multiple priorities and deadlines
Knowledge of project management software and tools is a plus
Manage the CEO's schedule and calendar, coordinating meetings, appointments, and travel arrangements
Manage and prioritize incoming requests and correspondence, ensuring timely and appropriate responses
Manage special projects and initiatives as assigned by the CEO or other senior executives
At least 5 years of experience in a similar role, ideally in a fast-paced, dynamic environment
Executive Assistant Jobs
By State Center Community College District At Fresno, CA, United States
Office administrative and management practices and procedures.
Exercise tact and diplomacy in dealing with sensitive, complex and confidential student, employee, management issues and situations.
Applicable sections of the California Education Code and other applicable laws.
Type accurately at a speed necessary to meet the requirements of the position.
Employment Standards / Minimum Qualifications
Licenses, Certificates And Other Requirements
Executive Assistant To The Ceo
By Janus of Santa Cruz At Santa Cruz County, CA, United States
5+ years of experience with Microsoft Office applications and project management software tools
Expertise in executive-level organizational and task management supporting C-Level executives in the non-profit or healthcare sector.
BA/BS degree preferred 5+ year minimum professional service-related experience required.
3 to 5 years of relevant for profit or non-profit executive assistance experience (Preferred)
Several years of professional experience and strong computer literacy
Superior organizational skills including excellent written and verbal communication.
Executive Assistant Jobs
By BKM Capital Partners At Newport Beach, CA, United States
Manages CEO inbox and respond as a ghost writer on scheduling items or those you could help keep a process moving.
Works closely and effectively with the CEO to keep him well-informed of upcoming commitments and responsibilities, following up appropriately.
Excellent written and verbal communication skills.
Strong work tenure: Five to ten years of experience supporting C-Level Executives, preferably in a legal/commercial real estate industries
Intermediate knowledge of Adobe Creative Suite (InDesign, Illustrator, Photoshop, Acrobat Pro)
Working knowledge of MS Office (Word, Excel, PowerPoint)
Executive Assistant I Jobs
By County of Riverside At Banning, CA, United States
Take and prepare minutes of meetings.
Type correspondence, memoranda, reports, documents, orders, payrolls, briefs and statistical data such as charts, tables, and graphs.
Maintain control files to monitor status and expedites the completion of staff assignments.
Schedule appointments, coordinate time, place, and participant arrangements for meetings.
Sort, screen, and route incoming mail.
Provide general information to office and telephone callers and/or refer them to appropriate party.
Executive Assistant I Jobs
By Paramount Pictures At Los Angeles, CA, United States
Good verbal and written communication skills in order to interact with peers and senior management
Manage expense reports for EVP
Minimum 2 years Executive Assistant experience
Perform clerical duties such as filing, typing, copying documents, handling incoming and outgoing mail and maintaining office supplies
Handle all calls and correspondence for EVP
Directs preparation of records such as agenda, notices, minutes, and resolutions for meetings
Executive Assistant To The Ceo
By Craft.co At , San Francisco $130,000 a year
Manage CEO calendar and scheduling; resolve scheduling conflicts as they arise and prioritize meetings in alignment with top objectives
6+ years experience providing executive support to C-Suite (or equivalent).
Ability to manage & prioritize multiple competing tasks simultaneously
Experience in navigating nuance and ambiguity while remaining poised and resilient under pressure
Excellent skills in decision-making, organization, project planning and problem-solving
Experience coordinating team and company-wide events (offsites, leadership meetings, social activities, etc).
Executive Assistant To Coo
By PICTURESTART At Los Angeles, CA, United States
Minimum 1 year of finance, development or current assistant experience
Experience with finance and excel modeling is strongly encouraged
Bachelor’s Degree or equivalent experience
Agency experience preferred, but not required
Exemplary interpersonal skills including a professional in-person and virtual presence
Responsible for proactively managing and coordinating daily schedule, phone calls, contacts, travel arrangements, internal and external meetings
Executive Assistant Jobs
By Warner Music Group At , Los Angeles $25.00 - $41.03 an hour
You have strong budgeting and project management skills including top-to-bottom event planning
5+ years in Project management experience desirable.
Will be an effective communicator with an advanced understanding of the executive functions and requirements
Manage highly sensitive, confidential information with the highest level of discretion
Coordinate department needs and initiatives with HR to enhance remote working
You have the ability to orchestrate and manage multiple overlapping meetings, projects, vendors
Executive Assistant Jobs
By 24 Seven Talent At West Hollywood, CA, United States
• Must have outstanding time management, the ability to prioritize tasks effectively and work under strict deadlines
• Manages logistics for meetings including organizing agendas, booking meeting rooms, preparing written materials, etc.
• Manages a complex business calendar.
• Manages confidential information as required.
• Ability to multi-task in a fast paced environment and organizational skills are imperative
• Excellent interpersonal and communication skills (written and verbal - this is a MUST)
Executive Assistant, I Jobs
By Paramount Pictures At Los Angeles, CA, United States
Other duties and project management as assigned
Manage executive’s work and personal calendar
Work with executive & publicists to determine budget and manage expenses
Minimum 2 years of related experience preferred
Ability to prioritize and meet deadlines on multiple projects in a fast-paced environment; ability to anticipate and manage time efficiently
E organized and detail oriented with the ability to communicate effectively and manage multiple high priority, confidential assignments
Executive Assistant Jobs
By SAN DIEGO FREEDOM RANCH, INC. At Campo, CA, United States
Bachelor's degree or equivalent experience
Experience in managing multiple priorities, administrative coordination, and logistics
Well-organized, detail-oriented, ability to multi-task with great follow-up skills
Strong written and verbal communication skills
Aid executive in preparing for meetings
Responding to emails and document requests on behalf of executives
Executive Assistant Jobs
By Zipline At South San Francisco, CA, United States
Manage complex calendars with an understanding of business priorities, including using your judgment to help manage their time.
5+ years of experience as an Executive Assistant supporting a member of an executive team. Bachelor's Degree preferred.
Excellent communication skills: You can clearly and strategically communicate verbally and in writing.
Organizational skills: You love being and keeping others organized and pride yourself on your attention to detail.
Prioritize conflicting needs, handle matters expeditiously and proactively, and follow through on projects to successful completion, often with deadline pressures.
Organize and facilitate large team meetings.
Executive Assistant Jobs
By NALS Apartment Homes At Santa Barbara, CA, United States
Manage multiple calendars via Outlook
Manage and plan company celebrations
Starting Compensation $28 - $29 an hour
Medical, dental, vision, and 401k employer match
Enjoy team development activities, including seasonal activities and parties
Cultivate professional relationships around the country

Are you an experienced Executive Assistant looking for a new challenge? We are looking for a highly organized and detail-oriented individual to join our team as an Executive Assistant. This is an exciting opportunity to work with a dynamic team and provide administrative support to our executive team. If you are a motivated self-starter with excellent communication and organizational skills, we want to hear from you!

An Executive Assistant job is a highly specialized administrative role that provides support to senior-level executives. The job requires a wide range of skills, including excellent organizational and communication skills, the ability to work independently and as part of a team, and the ability to manage multiple tasks and prioritize effectively.

What is Executive Assistant Skill Requirements?

• Excellent organizational and communication skills
• Ability to work independently and as part of a team
• Ability to manage multiple tasks and prioritize effectively
• Proficiency in Microsoft Office Suite
• Knowledge of office management systems and procedures
• Ability to take initiative and be proactive
• Ability to handle confidential information with discretion
• Excellent time management skills
• Ability to work under pressure

What is Executive Assistant Qualifications?

• Bachelor’s degree in business administration, management, or related field
• 5+ years of experience in an executive assistant role
• Knowledge of office management systems and procedures
• Proficiency in Microsoft Office Suite

What is Executive Assistant Knowledge?

• Knowledge of office management systems and procedures
• Knowledge of administrative and clerical procedures
• Knowledge of customer service principles and practices
• Knowledge of business principles and practices

What is Executive Assistant Experience?

• 5+ years of experience in an executive assistant role
• Experience in customer service
•